Senior Admin & Secretarial Support - Flexible NHS Role

NHS National Services Scotland; Glasgow; On-site; GBP 21,000 - 28,000; Part time

Benefits offered by this job

NHS Pension Scheme

Annual leave 27 days+

Employee Assistance Programme

Flexible working options where service

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking an Administrator to provide comprehensive secretarial and administrative support to the Prescribing Support Team in Glasgow City HSCP – North East. The role requires independent work, attention to detail, and strong communication skills within a busy team.

The post involves diary management, document production, and handling complex communications, with responsibilities spanning payroll returns, records management, and IT/facilities coordination

Qualifications

• Proficient in Microsoft Office and Outlook.
• Experience with office equipment and systems.
• Formal qualification in Administration or equivalent practical experience.
• Three years of secretarial/administrative experience preferred.
• Strong communication and planning skills.

Responsibilities

• Provide comprehensive secretarial and administrative support to managers and Prescribing Support Team.
• Manage correspondence, emails, and telephone enquiries; draft communications.
• Prepare documents, reports, presentations, and statistics with high accuracy.
• Support meetings, diary management, minutes, and hospitality arrangements.
• Maintain filing, records, payroll returns, expenses, and office supplies.
• Coordinate facilities and IT support; maintain electronic databases and internal pages.

Skills

Microsoft Office

Outlook

Verbal & written English

Organisation & time management

Prioritisation

Education

HNC in Secretarial Studies or Business Administration

SVQ Level 3 in Administration

Significant equivalent experience

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is seeking an Administrator to provide comprehensive secretarial and administrative support to the Prescribing Support Team in Glasgow City HSCP – North East. The role requires independent work, attention to detail, and strong communication skills within a busy team.

The post involves diary management, document production, and handling complex communications, with responsibilities spanning payroll returns, records management, and IT/facilities coordination