Senior Executive Personal Assistant – Hybrid with Travel

Consortium; Exeter; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

National Highways invites a Personal Assistant to join our South West team, providing diary management, travel planning and administrative support to Directors. Hybrid role with occasional travel to National Highways locations nationwide.

Based in Bristol or Exeter, the successful candidate will act as the primary point of contact, manage mail and calls, prepare reports and meeting materials, and arrange meetings and events while ensuring confidentiality and professionalism.

Qualifications

• Experience producing high-quality correspondence, reports, presentations and meeting minutes with accuracy.
• Experience prioritising, planning and coordinating meetings, events, travel arrangements with changing deadlines.
• Ability to use office software products to produce and maintain a range of documents and spreadsheets.
• Demonstrable ability to handle confidential and sensitive information with discretion and professionalism.
• Experience of supporting senior managers, directors or senior leadership teams within a large and complex organisation.

Responsibilities

• Diary Management including day-to-day meetings, travel planning and expenses.
• Act as the first point of contact for the Directors, assist managing mail and calls, ensuring that these are prioritised, deadlines are considered, and appropriate action is taken.
• Undertake ad hoc administrative duties as and when required, ensuring accurate, timely delivery.
• Arrange meetings and events giving effective and efficient use of time and cost; maintain and update action logs for all meetings and ensure adherence to company policies.
• Proactively manage personal workload in a way which is efficient and effective.

Skills

Diary management

Travel planning

Meeting coordination

Confidentiality

Executive support

Tools

Microsoft Office

Job description

National Highways invites a Personal Assistant to join our South West team, providing diary management, travel planning and administrative support to Directors. Hybrid role with occasional travel to National Highways locations nationwide.

Based in Bristol or Exeter, the successful candidate will act as the primary point of contact, manage mail and calls, prepare reports and meeting materials, and arrange meetings and events while ensuring confidentiality and professionalism.