Personal Assistant

National Highways; Clyst Heath; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

National Highways is seeking a Personal Assistant to support Directors from Bristol or Exeter on a hybrid basis. You will manage diaries, travel, mail and calls, arrange meetings and events, and coordinate complex schedules across the South West.

You’ll produce high-quality correspondence, reports and minutes, handle confidential information with discretion, and support senior leadership in a large organisation.

Qualifications

• Diary management and prioritisation of complex schedules.
• Travel planning and expense management.
• Experience supporting directors or senior leaders.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Diary Management including day-to-day meetings, travel planning and expenses.
• Act as the first point of contact for the Directors, assist managing mail and calls, ensuring that these are prioritised, deadlines are considered, and appropriate action is taken.
• Undertake ad hoc administrative duties as and when required, ensuring accurate, timely delivery.
• Arrange meetings and events giving effective and efficient use of time and cost; maintain and update action logs for all meetings and ensure adherence to company policies.
• Proactively manage personal workload in a way which is efficient and effective.
• Experience of producing high-quality correspondence, reports, presentations and meeting minutes with accuracy.
• Experience of prioritising, planning and coordinating meetings, events, travel arrangements with changing deadlines.
• Ability to use office software products to produce and maintain a range of documents and spreadsheets.
• Demonstrable ability to handle confidential and sensitive information with discretion and professionalism.
• Experience of supporting senior managers, directors or senior leadership teams within a large and complex organisation.

Skills

Diary management

Travel planning

Stakeholder support

Office software

Confidential data handling

Meetings coordination

Minute taking

Reports prep

Email management

Admin support

Tools

Microsoft Office

Microsoft Teams

Job description

We have an exciting opportunity for a Personal Assistant to join our team in the South West. You will be acting as a primary point of contact and carrying out a range of administrative duties to support the Directors and the delivery of business objectives. The successful candidate can be based in one of our Bristol or Exeter office on a hybrid basis. There will be a requirement to travel to National Highways locations to facilitate regional meetings, departmental awaydays and group activities.

• Diary Management including day-to-day meetings, travel planning and expenses.
• Act as the first point of contact for the Directors, assist managing mail and calls, ensuring that these are prioritised, deadlines are considered, and appropriate action is taken.
• Undertake ad hoc administrative duties as and when required, ensuring accurate, timely delivery.
• Arrange meetings and events giving effective and efficient use of time and cost; maintain and update action logs for all meetings and ensure adherence to company policies.
• Proactively manage personal workload in a way which is efficient and effective.
  Experience of producing high-quality correspondence, reports, presentations and meeting minutes with accuracy.
• Experience of prioritising, planning and coordinating meetings, events, travel arrangements with changing deadlines.
• Ability to use office software products to produce and maintain a range of documents and spreadsheets.
• Demonstrable ability to handle confidential and sensitive information with discretion and professionalism.
• Experience of supporting senior managers, directors or senior leadership teams within a large and complex organisation.
  Here at National Highways, we manage and improve England's motorways and major A roads, helping our customers have safer, smoother and more reliable journeys. Our priorities are safety, customers and delivery, and at the core of this, are our values of passion, integrity, safety, teamwork and ownership.
  Operations is at the heart of keeping the strategic road network moving and ensuring our customers get the best possible experience when using our roads. We address over 39,000 customer enquiries every month, plan and deliver all maintenance activities on the network, drive efficiencies and improvements across our systems and roads, and respond to incidents across 4,500 miles of motorways and major A-roads that we manage. All to make sure National Highways customers have safer, smoother, and more reliable journeys. External candidates will be offered a starting salary at the lower end of the pay scale, while current employees will be appointed in accordance with our established pay policy. We are committed to creating a diverse environment and welcome applicants from all backgrounds