Executive Personal Assistant to Directors | Hybrid, Travel

National Highways; Clyst Heath; Hybrid; GBP 26.000 - 36.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Zusammenfassung

National Highways is seeking a Personal Assistant to support Directors from Bristol or Exeter on a hybrid basis. You will manage diaries, travel, mail and calls, arrange meetings and events, and coordinate complex schedules across the South West.

You’ll produce high-quality correspondence, reports and minutes, handle confidential information with discretion, and support senior leadership in a large organisation.

Qualifikationen

• Diary management and prioritisation of complex schedules.
• Travel planning and expense management.
• Experience supporting directors or senior leaders.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

Aufgaben

• Diary Management including day-to-day meetings, travel planning and expenses.
• Act as the first point of contact for the Directors, assist managing mail and calls, ensuring that these are prioritised, deadlines are considered, and appropriate action is taken.
• Undertake ad hoc administrative duties as and when required, ensuring accurate, timely delivery.
• Arrange meetings and events giving effective and efficient use of time and cost; maintain and update action logs for all meetings and ensure adherence to company policies.
• Proactively manage personal workload in a way which is efficient and effective.
• Experience of producing high-quality correspondence, reports, presentations and meeting minutes with accuracy.
• Experience of prioritising, planning and coordinating meetings, events, travel arrangements with changing deadlines.
• Ability to use office software products to produce and maintain a range of documents and spreadsheets.
• Demonstrable ability to handle confidential and sensitive information with discretion and professionalism.
• Experience of supporting senior managers, directors or senior leadership teams within a large and complex organisation.

Kenntnisse

Diary management

Travel planning

Stakeholder support

Office software

Confidential data handling

Meetings coordination

Minute taking

Reports prep

Email management

Admin support

Tools

Microsoft Office

Microsoft Teams

Jobbeschreibung

National Highways is seeking a Personal Assistant to support Directors from Bristol or Exeter on a hybrid basis. You will manage diaries, travel, mail and calls, arrange meetings and events, and coordinate complex schedules across the South West.

You’ll produce high-quality correspondence, reports and minutes, handle confidential information with discretion, and support senior leadership in a large organisation.