Senior Executive PA to Leadership Team

Cardiff and Vale University Health Board; Birmingham; On-site; GBP 26,000 - 34,000; Full time

Job summary

University Hospitals Birmingham NHS Foundation Trust is seeking an experienced Personal Assistant to provide professional admin and secretarial support to the 5 senior managers within the Group Clinical Support Services Management Team. Based at Queen Elizabeth Hospital Birmingham, you will manage complex diaries, prepare agendas, attend meetings and take minutes.

The role requires excellent IT skills, discretion with confidential information, and the ability to prioritise in a fast-paced

Qualifications

• Experience in Personal Assistant or executive support roles.
• Strong diary management and minute-taking abilities.
• Proven ability to handle confidential information compliantly.
• Proficiency with standard office software and electronic systems.

Responsibilities

• Provide comprehensive PA support to senior staff.
• Manage and coordinate complex diaries, meetings and schedules.
• Prepare and distribute agendas, attend meetings, take minutes and distribute.
• To collate information, design and produce documents for the division.
• Act as a key point of contact handling confidential information.
• Raise purchase orders on Trust finance systems.
• Maintain accurate records, databases and filing systems.
• Based at Queen Elizabeth Hospital Birmingham and support on-site as required.

Skills

Diary management

Minute taking

Confidential information handling

IT and Microsoft Office skills

Communication and interpersonal skills

Organisational skills

Team working

Prioritisation under pressure

Professionalism and empathy

Education

NVQ Level 3 in Business Administration

Tools

Microsoft Office

Electronic document systems

Job description

University Hospitals Birmingham NHS Foundation Trust is seeking an experienced Personal Assistant to provide professional admin and secretarial support to the 5 senior managers within the Group Clinical Support Services Management Team. Based at Queen Elizabeth Hospital Birmingham, you will manage complex diaries, prepare agendas, attend meetings and take minutes.

The role requires excellent IT skills, discretion with confidential information, and the ability to prioritise in a fast-paced