Executive Assistant to Directors

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 28,000 - 42,000; Full time

Job summary

Manchester University NHS Foundation Trust (MFT) is seeking an experienced Executive Assistant/PA to support the Senior Leadership Team. The role focuses on delivering high-quality administrative support, managing diaries, coordinating meetings, and preparing materials for boards and presentations.

You will handle confidential correspondence, coordinate travel, and oversee minute taking. The post involves leading smaller admin tasks and working within a dynamic, collaborative Trust environment

Qualifications

• Educated to postgraduate level or relevant or equivalent experience in a business administration environment.
• Secretarial/word processing.
• RSA-3/NVQ L3 or equivalent.
• Shorthand/ Speedwriting/typing.
• ECDL.

Responsibilities

• Provide high-caliber personal support service to nominated Directors.
• Provide inbox management support.
• Responsible for compiling and typing correspondence as well as reports for Board meetings.
• Prepare materials for presentations as required.
• To take formal minutes as required.
• Actively participate, and where necessary lead on departmental audits, investigations or projects as appropriate.
• Deal proactively with general and confidential correspondence both internal and external in a timely manor.
• To manage the electronic diaries.
• To organise and book accommodation and travel arrangements as necessary.
• Collate information for meetings and other events etc.
• Ability to deal with issues of a highly confidential, and in some cases sensitive nature.
• Ensure that an efficient bring forward and pending system is in place, ensuring the Directors are fully prepared for meetings.
• Filing both electronically and hard copy following Trust policy.
• Use judgement when liaising with managers and executives on urgent matters both internal and external.
• Manage the daily flow of correspondence to agreed timescale.
• Receive visitors to the Directors office / SHCG Management Offices in a welcoming and professional manner.
• To undertake any other duties which are deemed appropriate to the band as requested by the SHCG Leadership Team.

Skills

Executive support

Diary management

Minute taking

Shorthand/Speedwriting

PowerPoint

Excel

Outlook

Word processing

Education

Postgraduate level education or relevant business administration experience

Secretarial/word processing

RSA-3/NVQ L3 or equivalent

ECDL

Tools

Microsoft Office Suite

Job description

Manchester University NHS Foundation Trust (MFT) is seeking an experienced Executive Assistant/PA to support the Senior Leadership Team. The role focuses on delivering high-quality administrative support, managing diaries, coordinating meetings, and preparing materials for boards and presentations.

You will handle confidential correspondence, coordinate travel, and oversee minute taking. The post involves leading smaller admin tasks and working within a dynamic, collaborative Trust environment