Personal Assistant

Sussex Partnership Nhs Foundation Trust; Hove; On-site; GBP 27,000 - 37,000; Full time

Benefits offered by this job

NHS benefits package

Generous annual leave entitlement

Job summary

Sussex Partnership NHS Foundation Trust is seeking a highly organised Personal Assistant to provide comprehensive administrative and secretarial support to the General Manager(s) within Operational Services.

You will manage complex diaries, coordinate meetings, prepare reports and minutes, and handle a wide range of stakeholders with professionalism and discretion. Experience in NHS/public sector is desirable and the role offers NHS benefits and flexible working.

Qualifications

• Significant experience supporting senior managers or executives.
• Excellent communication and organisational skills.
• Experience in the NHS or public sector is desirable.

Responsibilities

• Provide comprehensive personal assistant and administrative support to General Manager(s) and team.
• Manage complex diaries, appointments and correspondence.
• Act as a first point of contact, handling enquiries professionally and sensitively.

Skills

Diary management

Administrative support

Microsoft Office

Communication skills

Discretion

Tools

Microsoft Office Suite

Job description

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and secretarial support to General Manager(s) within Operational Services. This key role involves managing complex diaries, coordinating meetings, preparing high-quality documents and minutes, and acting as a first point of contact for a wide range of stakeholders, including staff, service users and carers. You will also support office systems, assist with projects, and help ensure the smooth day-to-day running of the team.,

• Provide comprehensive personal assistant and administrative support to the General Manager(s) and team
• Manage complex diaries, appointments, and correspondence
• Act as a first point of contact, handling enquiries professionally and sensitively
• Prepare and produce high-quality documents, including reports, agendas and meeting minutes
• Organise and support meetings and events, including logistics and follow-up actions
• Maintain and develop efficient office systems and records
• Support project work, including data collection and spreadsheets
• Supervise and support administrative staff and oversee office operations
• Manage basic financial tasks, including ordering and invoice processing
• Ensure all work is delivered with confidentiality, accuracy, and professionalism
  The ideal candidate will have significant experience supporting senior managers, excellent communication and organisational skills, and strong knowledge of Microsoft Office. You will be able to work independently, manage competing priorities, and handle sensitive information with professionalism and discretion.

Experience within the NHS or public sector is desirable.
Working for Sussex Partnership NHS Foundation Trust

• Work in an organisation that promotes flexible working and staff wellbeing, recognising the importance of work-life balance
• Access a competitive NHS benefits package, including generous annual leave entitlement and the NHS Pension Scheme
• Be part of a Trust that actively promotes equality, diversity and inclusion, ensuring everyone is treated with dignity and respect
• Contribute to services that make a real difference to local communities across Sussex