Executive Team PA: Strategic Admin & Diary Maestro

Hatched Recruitment Group; Coventry; On-site; GBP 27,000 - 35,000; Full time

Job summary

The Local Authority in Coventry is seeking an experienced PA to the Executive Team to provide high-quality administrative support to the Chief Executive and Strategic Directors.

You will manage diaries, correspondence, meetings, travel, and minutes, with strong Microsoft Office skills and discretion handling confidential information. This role requires superb organisation and clear communication with senior leaders and external partners.

Qualifications

• Experience in a senior administrative, PA or executive support role.
• Experience managing diaries, correspondence and confidential information.
• Strong written and verbal communication skills.
• Excellent organisational skills and ability to work to tight deadlines.
• Experience producing documents, reports and meeting minutes.
• Proficiency in Word, Excel, PowerPoint and Teams.

Responsibilities

• Managing diaries and appointments for the Chief Executive and Strategic Directors.
• Monitoring and managing emails and correspondence.
• Drafting letters, reports and other documents.
• Organising meetings, events, visits and travel arrangements.
• Preparing presentations using Microsoft PowerPoint.
• Taking and producing accurate meeting minutes.
• Providing project office support for corporate projects.
• Acting as a key contact for Elected Members, MPs, employees, the public and external organisations.
• Supporting Cabinet and Council report preparation.
• Assisting with Freedom of Information requests and complaints.
• Maintaining electronic filing and handling confidential information.
• Raising purchase orders and processing/approving payments as required.
• Providing admin support to Leader and Cabinet Members when required.

Skills

Diary management

Senior admin experience

Communication skills

Attention to detail

Discretion/confidentiality

Education

Level 3 qualification

Tools

Microsoft Word

Excel

PowerPoint

Teams

Job description

The Local Authority in Coventry is seeking an experienced PA to the Executive Team to provide high-quality administrative support to the Chief Executive and Strategic Directors.

You will manage diaries, correspondence, meetings, travel, and minutes, with strong Microsoft Office skills and discretion handling confidential information. This role requires superb organisation and clear communication with senior leaders and external partners.