Executive Assistant - Global Petcare

Mars; Greater London; On-site; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Mars University

Company bonus

Job summary

Mars in Paddington is seeking an experienced Executive Assistant to support a member of the global leadership team on-site. You will manage the diary, communications, travel, expenses, and work closely with senior stakeholders while handling confidential information with discretion.

This role requires a proactive, solutions-focused approach and a collaborative mindset to coordinate with the EA Team and other leaders across the organisation.

Qualifications

• Proven experience providing executive support to senior leaders in a fast-paced, complex environment.
• Excellent written and verbal communication; ability to build relationships at all levels.
• Outstanding organisational and prioritisation skills with a keen eye for detail.
• A proactive and solutions-focused approach anticipating needs and resolving challenges.
• Sound judgement and confidence to manage competing priorities.
• A collaborative mindset across teams and with senior stakeholders.
• Discretion and confidentiality when handling sensitive information.
• Experience using Ariba, Concur and/or Mobilexpense is advantageous.

Responsibilities

• Act as the primary contact for the VP, managing communications, meetings and stakeholder requests.
• Provide proactive executive support, including diary management and issue resolution.
• Support various projects and agendas for associates within the Executive team.
• Travel coordination within the UK and abroad for team events, meetings, including visas, accommodation, and logistics.
• Process expenses and oversee purchase orders for the VP and select members of the team, ensuring timely supplier payments.
• Coordinate leadership events, including venues, travel, catering, and event logistics.
• Collaborate with the EA Team, sharing and implementing best practices to enhance support for the Global Leadership Team.

Skills

Executive support

Communication skills

Organisation

Prioritisation

Problem solving

Discretion

Stakeholder management

Tools

Ariba

Concur

Mobilexpense

Job description

Job Description:

Job Title: Executive Assistant - Global Petcare

Location: Paddington

We are seeking an experienced and proactive Executive Assistant to provide dedicated support to a member of our global leadership team based in Paddington.

This is a pivotal role requiring exceptional organisational skills, outstanding communication, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be highly professional, resourceful, and able to anticipate needs, exercise sound judgment, and deliver seamless support to senior stakeholders. You will act as a trusted partner, managing sensitive and confidential information with discretion while building effective relationships across the business. Collaboration with senior leaders and the wider global Executive Assistant community will be key to success in this role.

This is an on-site position based in our Paddington office.

What are we looking for?

• Proven experience providing executive support to senior leaders in a fast-paced, complex environment.
• Excellent written and verbal communication skills, with the ability to build effective relationships at all levels.
• Exceptional organisational and prioritisation skills, with a keen eye for detail.
• A proactive and solutions-focused approach, anticipating needs and resolving challenges before they arise.
• Sound judgement and the confidence to make informed decisions and manage competing priorities.
• A collaborative mindset, with the ability to work effectively across teams and with senior stakeholders.
• High levels of professionalism, discretion, and confidentiality when handling sensitive information.
• Experience using Ariba, Concur, and/or Mobilexpense is advantageous.

What will be your key responsibilities?

• Act as the primary contact for the VP, managing communications, meetings, and stakeholder requests.
• Provide proactive executive support, including diary management, prioritisation, and issue resolution.
• Support various projects and agendas for associates within the Executive team.
• Travel coordination within the UK and abroad for team events, meetings, including visas, accommodation, and logistics.
• Process expenses and oversee purchase orders for the VP and select members of the team, ensuring timely supplier payments.
• Coordinate leadership events, including venues, travel, catering, and event logistics.
• Collaborate with the EA Team, sharing and implementing best practices to enhance support for the Global Leadership Team.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

Mars is committed to providing access, equal opportunity, and reasonable adjustments for individuals with disabilities, long-term health conditions, or who are neurodiverse during the application and recruitment process.