Senior Executive Assistant to COO | Governance & Projects

Career Legal; Greater London; Hybrid; GBP 48,000 - 60,000; Full time

Job summary

Career Legal is seeking an Executive Assistant – Senior Leadership to provide high-level support to the COO and senior leadership. This brand-new role focuses on governance, operational efficiency, and business operations within a fast-paced professional services environment.

The role offers hybrid working (3/2) and requires proactive, discreet, and highly organised individuals who can manage competing priorities while maintaining strong stakeholder relationships.

Qualifications

• Previous experience as an Executive Assistant or Senior PA supporting senior stakeholders.
• Strong diary management, organisational and prioritisation skills.
• Excellent communication and attention to detail.
• Proactive, independent worker with a professional approach.
• Experience in risk, governance or company secretarial matters is desirable.

Responsibilities

• Provide proactive executive support to senior leadership, including complex diary management and coordinating meetings, travel and appointments.
• Prepare agendas, reports, presentations, briefing notes and meeting materials.
• Coordinate Management Board, Partnership and governance meetings, including minute-taking and tracking actions.
• Support with partnership administration, governance, and risk & compliance activities.
• Monitor deadlines, maintain accurate records and ensure timely completion of actions.
• Coordinate business projects, operational initiatives and internal communications.
• Act as a key point of contact for Partners, Directors and internal and external stakeholders.
• Handle confidential information with the utmost discretion.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills

Diary management

Organisational skills

Prioritisation

Communication skills

Stakeholder support

Tools

Microsoft Office

Job description

Career Legal is seeking an Executive Assistant – Senior Leadership to provide high-level support to the COO and senior leadership. This brand-new role focuses on governance, operational efficiency, and business operations within a fast-paced professional services environment.

The role offers hybrid working (3/2) and requires proactive, discreet, and highly organised individuals who can manage competing priorities while maintaining strong stakeholder relationships.