Executive Assistant & Governance Manager

IFX Ltd; City Of London; On-site; GBP 65,000 - 90,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Annual discretionary bonus

Season Ticket Loan

Gym access

Healthcare

Job summary

IFX Ltd in London is seeking an experienced Executive Assistant & Governance Manager to support the COO and coordinate the firm’s governance activities. This role combines executive support with governance administration, working closely with Legal and Compliance, and serving as a key contact for Non-Executive Directors.

The successful candidate will have governance exposure and significant experience supporting senior leadership, with the ability to manage multiple priorities and operate

Qualifications

• Experience supporting a senior executive within a financial services or regulated environment.
• Experience supporting Boards, Committees or Executive Committees.
• Excellent minute-taking and written communication skills.
• Strong organisational and project management capabilities.
• Ability to manage multiple priorities and operate autonomously.
• Comfortable interacting with senior executives and Non-Executive Directors.
• High degree of professionalism, discretion and attention to detail.

Responsibilities

• Coordinate Board, Committee and Executive Committee meetings and maintain governance calendars.
• Prepare agendas, distribute packs, and take accurate minutes with high quality notes.
• Support the COO with day-to-day activities and manage complex diary and travel arrangements.
• Draft correspondence and presentations, and assist with project coordination and strategic initiatives.
• Coordinate governance-related matters across Legal, Compliance, Risk and Finance.
• Support stakeholder communications and facilitate smooth operation of the COO's office.

Skills

Executive support

Governance exposure

Minute-taking

Project management

Stakeholder management

Discretion and professionalism

Job description

Executive Assistant & Governance Manager

Department: Directors

Employment Type: Permanent - Full Time

Location: London

Reporting To: Anastasia Evans

Description

Overview of the role

We are seeking an experienced Executive Assistant & Governance Manager to support the COO and coordinate the firm’s governance activities.

This is a broad and visible role combining executive support with responsibility for the effective administration of Board, Committee and Executive governance. The successful candidate will work closely with the Legal and Compliance teams, act as a key point of contact for Non-Executive Directors and support the smooth operation of the COO's office.

The role is ideally suited to an experienced Executive Assistant with significant governance exposure, or a governance professional seeking a broader position with direct exposure to senior leadership.

Key Responsibilities

Governance

• Coordinate Board, Committee and Executive Committee meetings.
• Manage the annual governance calendar.
• Prepare agendas and coordinate meeting materials.
• Collate and distribute Board and Committee packs.
• Attend meetings and prepare accurate, high-quality minutes.
• Maintain action logs and ensure follow-up of agreed actions.
• Act as a key point of contact for Non-Executive Directors.
• Maintain governance records and documentation.
• Work closely with the Legal team to support governance processes and record-keeping.

Executive Support

• Provide day-to-day support to the COO.
• Manage a complex diary and meeting schedule.
• Coordinate travel arrangements and expenses.
• Prepare briefing materials and meeting packs.
• Draft correspondence and presentations.
• Assist with project coordination and strategic initiatives.
• Support internal and external stakeholder communications.

Stakeholder Management

• Build effective relationships with Board members, Non-Executive Directors and senior management.
• Coordinate governance-related matters across Legal, Compliance, Risk and Finance.
• Support the efficient running of the COO's office.

Skills, Knowledge and Expertise

• Experience supporting a senior executive within a financial services or regulated environment.
• Experience supporting Boards, Committees or Executive Committees.
• Excellent minute-taking and written communication skills.
• Strong organisational and project management capabilities.
• Ability to manage multiple priorities and operate autonomously.
• Comfortable interacting with senior executives and Non-Executive Directors.
• High degree of professionalism, discretion and attention to detail.

Benefits

We believe great people do their best work when they feel supported, rewarded, and empowered to grow. That’s why we offer a benefits package designed to support your career, wellbeing, finances, and life outside of work.

• • 25 days’ annual leave, plus bank holidays
  • An extra day off for your birthday
  • Holiday loyalty scheme rewarding long-term service
  • Work abroad scheme for added flexibility
• • Competitive pension scheme via salary exchange
  • Annual discretionary bonus scheme (eligible after probation)
  • Financial education, planning & coaching platform
  • Interest-free Season Ticket Loan for London travel
  • Salary exchange nursery fee scheme
• • An office in-house fully equipped gym, including instructor-led classes for pilates, HYROX and more
  • Life Insurance
  • Healthcare platform including:
    • Cashback on dental, optical & physio
    • Virtual GP access
    • Mental health and stress support helplines
    • Additional wellbeing resources
• • Enhanced parental leave
  • Cycle to work scheme
  • Flexible benefits that support everyday life
• • IFX-sponsored training budget for your individual learning & development
  • Opportunities to grow within a fast-scaling international business

From sporting events and pub nights to seasonal celebrations and socials, we make time to connect and celebrate together.

Diversity & Inclusion

We believe that diversity and inclusion are essential to our success. We are committed to fostering a culture where everyone feels valued and respected, regardless of their background, identity or experiences. By embracing diverse perspectives and promoting equity, we aim to create an environment where all employees can perform and reach their full potential.

What’s next?

• We will review your application and come back to you as soon as possible.
• You must be eligible to work in the UK to be considered for this position.
• Full background checks will be carried out on all successful candidates.