Executive Assistant

Lily Shippen; England; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A fast growing and successful firm is seeking an Executive Assistant to support their CEO and COO in London. This hybrid role requires exceptional organisational skills and experience at senior-level. The ideal candidate will manage communications, coordinate meetings, and handle travel arrangements. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• Proven experience as an Executive Assistant with senior-level support.
• Excellent attention to detail and strong communication skills.
• Comfortable working autonomously in a fast-paced environment.

Responsibilities

• Act as a gatekeeper for the CEO and COO.
• Coordinate board meetings and prepare relevant documents.
• Manage complex diaries and travel arrangements.

Skills

Executive Assistant experience

Tech-savvy with Microsoft Office

Organised and proactive

Strong written and verbal communication

Ability to manage multiple priorities

Job description

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This range is provided by Lily Shippen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Our client, a fast growing and extremely successful firm, is looking for an Executive Assistant to support their CEO and COO. This role is ideal for an Executive Assistant who is used to supporting at CEO / Board level, within an ever changing and fast-paced organisation. With a clear focus on strategic objectives and communication, this role is critical in enabling the CEO and COO to focus on high-impact areas of the business by providing seamless support across scheduling, communication, and coordination. The successful Executive Assistant will mainly be office based, with the ability to work at home weekly with allowance for business needs.

Job title: Executive Assistant to CEO & COO

Location: London

Contract: Permanent

Hybrid: 3 days office based 2 days WFH

Consultant: [e-mail] - Please direct all enquiries to Camilla.

Role Responsibilities:

• Act as a gatekeeper for the CEO and COO, ensuring effective communication with internal and external stakeholders
• Board meeting coordination, preparing Board papers, attend meeting, taking minutes and actioning follow ups
• Draft, proofread and edit documents and correspondence
• Manage the CEO and COO’s complex diary, coordinate meetings and ensure the CEO and COO are fully briefed
• Organise and prepare for internal and external meetings, including agendas, minute-taking and action tracking
• Coordinate a high volume of travel, including detailed itineraries and visa requirements where necessary
• Maintain accurate document records, process expenses, and assist with reports and presentations
• Handle all information with discretion and confidentiality

Personal Specification:

• Proven experience as an Executive Assistant with senior-level / C-suite / Board level support
• Tech-savvy with excellent working knowledge of Microsoft Office
• Highly organised, proactive and professional, with excellent attention to detail
• Strong written and verbal communication skills
• Confident managing multiple priorities within an ever changing and fast-paced environment
• Comfortable working autonomously with minimal supervision

This is an excellent opportunity for an Executive Assistant, looking for a senior Executive Assistant position supporting the CEO and COO of a fast-paced and growing company. Apply immediate to avoid disappointment!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Data Infrastructure and Analytics