EA - Leadership

Career Legal; City Of London; Hybrid; GBP 36,000 - 48,000; Full time

Job summary

Career Legal is seeking an Executive Assistant to provide high-level support to the COO and senior leadership. The role focuses on proactive administration, complex diary management, and coordinating governance activities in a fast-paced professional services environment.

This is a brand-new role offering scope to shape processes and governance support, with hybrid working (3/2). The successful candidate will manage competing priorities with discretion and professionalism across the leadership

Qualifications

• Experience as an Executive Assistant or Senior PA supporting senior stakeholders.
• Strong diary management and prioritisation.
• Excellent communication and attention to detail.
• Proactive, flexible and professional approach.
• Desirable: exposure to risk, compliance, governance or company secretarial matters.
• Experience coordinating projects and supporting senior leadership teams.

Responsibilities

• Provide proactive executive support to senior leadership, including complex diary management and coordinating meetings, travel and appointments.
• Prepare agendas, reports, presentations, briefing notes and meeting materials.
• Coordinate Management Board, Partnership and governance meetings, including minute-taking and tracking actions.
• Support with partnership administration, governance, and risk & compliance activities.
• Monitor deadlines, maintain accurate records and ensure timely completion of actions.
• Coordinate business projects, operational initiatives and internal communications.
• Act as a key point of contact for Partners, Directors and internal and external stakeholders.
• Handle confidential information with the utmost discretion.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills

Executive support experience

Diary management

Organisation

Communication

Proactive mindset

Tools

Microsoft Office

Job description

An excellent opportunity to join a leading firm in a newly created Executive Assistant role, providing high-level executive and administrative support to the senior leadership team, with a primary focus on the COO.

The successful candidate will play a key role in supporting leadership activities, business operations and governance processes. You will be highly organised, discreet and proactive, with the ability to manage competing priorities and thrive in a fast-paced professional services environment.

This is a brand new role within the firm, so offers real scope to make it your own!

Hybrid working: 3/2

Key Responsibilities

• Provide proactive executive support to senior leadership, including complex diary management and coordinating meetings, travel and appointments.
• Prepare agendas, reports, presentations, briefing notes and meeting materials.
• Coordinate Management Board, Partnership and governance meetings, including minute-taking and tracking actions.
• Support with partnership administration, governance, and risk & compliance activities.
• Monitor deadlines, maintain accurate records and ensure timely completion of actions.
• Coordinate business projects, operational initiatives and internal communications.
• Act as a key point of contact for Partners, Directors and internal and external stakeholders.
• Handle confidential information with the utmost discretion.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills & Experience

Essential:

• Previous experience as an Executive Assistant, Senior PA or in a similar role supporting senior stakeholders.
• Strong diary management, organisational and prioritisation skills.
• Excellent communication skills and attention to detail.
• Strong Microsoft Office skills.
• A proactive, flexible and professional approach, with the ability to work independently and manage competing demands.

Desirable:

• Exposure to risk, compliance, governance or company secretarial matters.
• Experience coordinating projects and supporting senior leadership teams.