Executive PA: Diary, Travel & Events Lead

CBRE Group, Inc.; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

CBRE Group, Inc. is seeking a Personal Assistant to provide high-quality administrative support to the Occupier Hub Executive team in London. You will manage complex diaries, coordinate internal and client meetings, and arrange domestic and international travel.

The role requires 2 years' PA experience, excellent organisation, discretion, and strong communication. You will draft documents, process expenses, and help organise events, supporting a dynamic, client-focused team.

Qualifications

• 2 years PA experience.
• Excellent organisational skills and great attention to detail.
• Ability to prioritise and manage workload.
• Excellent communication skills – both written and verbal.
• Advanced IT skills (Word, Excel, MS Outlook and PowerPoint).
• Ability to work autonomously and as a part of a wider team.
• Discretion and sensitivity around confidentiality.
• Adaptable - Able to manage the team’s changing priorities.

Responsibilities

• Draft, review and format legal documents, including NDAs, deeds of variation and termination.
• Provide high quality, proactive administrative support to key stakeholders.
• Manage the team’s diaries and prioritise workload; arrange internal and client meetings, rooms, lunches and dinners.
• Arrange domestic & international travel via our travel company; arrange hotels and visas; produce itineraries.
• Maintain the team’s pitch schedule.
• Process expense claims.
• Full management of e-filing.
• Organise internal and client events onsite and offsite.

Skills

PA experience

Diary management

Administrative support

Prioritisation

Communication skills

Organisational skills

Discretion

Autonomous working

Adaptability

Tools

MS Word

MS Excel

MS Outlook

PowerPoint

Travel arrangements

Job description

CBRE Group, Inc. is seeking a Personal Assistant to provide high-quality administrative support to the Occupier Hub Executive team in London. You will manage complex diaries, coordinate internal and client meetings, and arrange domestic and international travel.

The role requires 2 years' PA experience, excellent organisation, discretion, and strong communication. You will draft documents, process expenses, and help organise events, supporting a dynamic, client-focused team.