Senior Executive Assistant & Office Operations Lead

Pacific International Executive Search; Wimbledon; Hybrid; GBP 42,000 - 62,000; Full time

Job summary

Pacific International Executive Search is seeking an experienced Executive Assistant to support four Directors across the UK, Germany and the US, with roughly half the role dedicated to the Group CEO and the remainder supporting the leadership team.

You will manage complex diaries across time zones, coordinate international travel, and oversee UK and German office operations, partnering with senior leaders to enable decisive leadership.

Qualifications

• Proven experience in an Executive Assistant role.
• Highly organised with ability to manage multiple priorities.
• Strong written and verbal English communication.
• Comfortable with Microsoft Office 365 applications (Outlook, Word, PowerPoint, Excel, Teams).
• Willingness to travel occasionally to other offices (Germany and Philadelphia).

Responsibilities

• Provide high‑level Executive Assistant support to four Directors, focusing on the Group CEO.
• Manage complex diaries, meetings, and scheduling across multiple time zones.
• Coordinate international travel arrangements and itineraries.
• Prepare reports, presentations, and leadership documents using Microsoft 365.
• Liaise between Directors, internal teams, clients, suppliers and external stakeholders.
• Oversee UK and Germany office operations and facilities management.

Skills

Executive support

Diary management

Stakeholder management

English proficiency

Microsoft Office 365

Travel coordination

Tools

Microsoft Office 365

Job description

Pacific International Executive Search is seeking an experienced Executive Assistant to support four Directors across the UK, Germany and the US, with roughly half the role dedicated to the Group CEO and the remainder supporting the leadership team.

You will manage complex diaries across time zones, coordinate international travel, and oversee UK and German office operations, partnering with senior leaders to enable decisive leadership.