Executive Assistant to Directors, Public Sector UK/Germany

Amazon Inc.; Greater London; On-site; GBP 65,000 - 90,000; Full time

Job summary

Amazon is seeking an experienced Executive Assistant to support two Directors within the UKGI PS organisation, spanning the UK, Germany and international organisations. The role requires proactive calendar management, seamless travel coordination, and discreet handling of sensitive information.

This is a high-responsibility role that involves project work, coordinating cross-functional activities, and preparing board-level briefings.

Qualifications

• Experience as an Executive Assistant.
• Experience with executive level calendar management.
• Experience handling confidential information and maintaining professionalism with senior executives.
• Experience coordinating domestic and international travel.
• Experience working in a fast-paced environment like a high-tech start-up.

Responsibilities

• Own complex calendar management for two Directors, proactively resolving conflicts and protecting time for strategic priorities.
• Maintain a long-range planning calendar covering leadership reviews, customer engagements, and team milestones.
• Triage and action time-sensitive, confidential information on behalf of the leadership team.
• Plan and execute team operating rhythms: staff meetings, leadership offsites, all-hands, and social events— including agenda preparation and pre-read materials.
• Manage end-to-end event logistics (team off-sites, customer visits, industry events) and provide onsite support where required.
• Coordinate domestic and international travel with detailed itineraries and time-zone considerations.

Skills

Executive support experience

Calendar management

Travel coordination

Handling confidential information

Fast-paced environment

Security clearance knowledge

Tools

Microsoft Office

Job description

Amazon is seeking an experienced Executive Assistant to support two Directors within the UKGI PS organisation, spanning the UK, Germany and international organisations. The role requires proactive calendar management, seamless travel coordination, and discreet handling of sensitive information.

This is a high-responsibility role that involves project work, coordinating cross-functional activities, and preparing board-level briefings.