Senior Events & Exhibitions Coordinator

unbridled; United Kingdom; Hybrid; GBP 31,000 - 33,000; Full time

Benefits offered by this job

Hybrid work model

Office in Bromley

Right to work in the UK

Job summary

OrangeDoor, an Unbridled company, is an award-winning events and experience agency delivering strategic events, exhibitions and experiential campaigns worldwide. The Senior Event Executive supports delivery, budgets and supplier coordination, ensuring meticulous planning and on-site excellence.

You will work closely with Senior Event Managers to coordinate multiple live projects, maintain plans and documentation, and uphold high standards of client service and operational accuracy.

Qualifications

• 3+ years’ experience in event management, exhibitions, or experiential marketing.
• Proven experience supporting end-to-end event delivery.
• Strong organisational and project coordination skills.
• Ability to manage multiple projects simultaneously.
• Experience working with suppliers and managing logistics.
• Confident client communication skills.
• Experience supporting event budgets and financial tracking.
• Strong administrative accuracy and attention to detail.
• Experience managing project folders, documentation and timelines.
• Comfortable tracking budgets and payment schedules.

Responsibilities

• Support the project lead in building strong client relationships and delivering an exceptional client experience.
• Understand client objectives and requirements to support successful event delivery.
• Respond proactively to client requests and resolve issues to ensure high levels of satisfaction.
• Build positive relationships with preferred suppliers and support commercial negotiations.
• Adapt communication and delivery approach to meet the needs of each client and project.
• Support the planning and delivery of multiple event and exhibition projects from inception through completion.
• Maintain project plans, timelines, documentation, and planning tools to ensure accurate coordination.
• Coordinate suppliers, logistics, venues, and operational requirements to support successful delivery.
• Assist with event setup, on-site delivery, and post-event activities while maintaining quality standards.
• Support budget management by monitoring project costs and identifying cost-saving opportunities.
• Ensure administrative tasks, documentation, and project records are completed accurately and on time.
• Prioritise competing deadlines and manage multiple projects effectively.
• Support project budgeting through expense tracking, payment scheduling, and financial administration.
• Process purchase order requests accurately and within required timelines.
• Maintain accurate financial records, including invoices, receipts, contracts, and supporting documentation.
• Ensure project financial information is current and organised to support reconciliation and reporting.
• Build strong working relationships with colleagues, clients, suppliers, and stakeholders.
• Communicate professionally in all internal and external interactions.
• Maintain exceptional attention to detail while meeting deadlines and project commitments.
• Share knowledge and provide support to colleagues to contribute to overall team success.
• Represent the business professionally at industry events, trade shows, and networking opportunities.

Skills

Event coordination

Client communication

Budget tracking

Project management

Administrative accuracy

Vendor liaison

Tools

Microsoft Office (Excel)

Job description

OrangeDoor, an Unbridled company, is an award-winning events and experience agency delivering strategic events, exhibitions and experiential campaigns worldwide. The Senior Event Executive supports delivery, budgets and supplier coordination, ensuring meticulous planning and on-site excellence.

You will work closely with Senior Event Managers to coordinate multiple live projects, maintain plans and documentation, and uphold high standards of client service and operational accuracy.