Senior EA / Project Support

FY Recruitment; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

FY Recruitment seeks a Senior Executive Assistant / Project Coordinator in Central London for a hybrid role (3 days in the office). You will support a Head of Practice, manage client projects, and coordinate multiple priorities with senior stakeholders.

The role combines executive support, client relationship management and project coordination in a prestigious global executive search firm, offering exposure to high-profile assignments and a collaborative culture.

Qualifications

• Experience as an EA, Project Coordinator or Business Support within Executive Search, Consultancy or professional services.
• Proven ability to manage multiple projects and competing priorities.
• Exceptional organisational skills and attention to detail.
• Excellent written English and proofreading abilities.
• Confident communicator with strong stakeholder management skills.
• Experience with CRM systems, project tracking tools and Microsoft Office.
• Proactive, resourceful and comfortable working in a fast-paced environment.

Responsibilities

• Coordinate a portfolio of client projects, managing deadlines, deliverables and changing priorities.
• Provide proactive executive and administrative support to a senior leader.
• Prepare, format and proofread high-quality client documents, reports and presentations.
• Act as a key point of contact for internal stakeholders and external clients.
• Maintain accurate CRM records, project trackers and internal systems.
• Build strong relationships with senior stakeholders and clients.
• Monitor project progress, follow up on actions and anticipate potential issues.
• Support wider practice initiatives and ensure the smooth running of the business.

Skills

Executive support

Project coordination

Stakeholder management

Organisational skills

Written English

CRM systems

Tools

CRM systems

Project tracking tools

Microsoft Office

Job description

Senior Executive Assistant / Project Coordinator

Executive Search | Central London | Hybrid (3 days in the office)
Full-time | Permanent

The Opportunity

A prestigious global Executive Search firm is looking for a highly organised, proactive and adaptable Senior EA / Project Coordinator to support a high-achieving Head of Practice.

The Head of Practice has her fingers in many pies across the business, supporting organisations in navigating an ever-more dynamic world through complex leadership succession, development and transformation challenges.

This is a varied, fast-paced role combining senior-level executive support, client relationship management and project coordination. You will be at the heart of the practice, helping manage multiple client engagements, competing priorities and wider business initiatives.

Key Responsibilities

• Coordinate a portfolio ofclient projects, managing deadlines, deliverables and changing priorities.
• Provide proactive executive and administrative support to a senior leader.
• Prepare, format and proofread high-quality client documents, reports and presentations.
• Act as a key point of contact for internal stakeholders and external clients.
• Maintain accurate CRM records, project trackers and internal systems.
• Build strong relationships with senior stakeholders and clients.
• Monitor project progress, follow up on actions and anticipate potential issues.
• Support wider practice initiatives and ensure the smooth running of the business.

About You

• Experience as an EA, Project Coordinator or Business Support professional within Executive Search, Consultancy or professional services.
• Proven ability to manage multiple projects and competing priorities.
• Exceptional organisational skills and attention to detail.
• Excellent written English and proofreading abilities.
• Confident communicator with strong stakeholder management skills.
• Experience with CRM systems, project tracking tools and Microsoft Office.
• Proactive, resourceful and comfortable working in a fast-paced, deadline-driven environment.

What's on Offer?

• The opportunity to join a prestigious, globally established Executive Search firm.
• Exposure to high-profile clients and complex leadership assignments.
• A varied role with genuine involvement across multiple areas of the business.
• Close exposure to senior leadership.
• A collaborative, inclusive and professional culture.
• Long-term career development opportunities.
• Hybrid working, with three days per week in Central London.