Executive Assistant - Leading Executive Search Firm

Anderson Hoare Limited; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A global Executive Search firm is seeking a proactive EA to support their Industrial Practice Division in London. This role involves overseeing the search process, managing scheduling and communications, and providing project management support. The ideal candidate will have previous Executive Search experience, strong administrative skills, and proficiency in Microsoft Office. This is an opportunity to join a company with a great working culture and dynamic environment.

Qualifications

• Strong administrative/project management background in Executive Search.
• Skilled in handling confidential information and liaising at senior levels.
• Business acumen with financial awareness.

Responsibilities

• Oversee end-to-end administration of the search process.
• Manage candidate scheduling, meetings, travel and communications.
• Provide project management support and maintain accurate database records.
• Build strong relationships with clients, candidates and colleagues.
• Support account management, expenses, invoicing and reporting.
• Format, proofread and prepare client deliverables.
• Manage complex calendars, inboxes and travel for Partners.
• Arrange business development meetings (UK & international).
• Act as the first point of contact for clients and candidates.
• Provide ad-hoc EA and reception support when needed.

Skills

Strong administrative background in Executive Search

Project management skills

Ability to handle confidential information

Business acumen with financial awareness

Proficient in Microsoft Office (PowerPoint, Word)

Experience in fast-paced environments

Job description

A global Executive Search firm that provides consulting and talent solutions is looking for a proactive and dynamic EA to work within their Industrial Practice Division. This is a fantastic company who have just moved into new offices with a great working culture.

About the Role

Candidate must have previous Executive Search experience and be available within or on a 1-month notice.

Responsibilities

• Oversee end-to-end administration of the search process.
• Manage candidate scheduling, meetings, travel and communications.
• Provide project management support and maintain accurate database records.
• Build strong relationships with clients, candidates and colleagues.
• Support account management, expenses, invoicing and reporting.
• Format, proofread and prepare client deliverables.
• Manage complex calendars, inboxes and travel for Partners.
• Arrange business development meetings (UK & international).
• Act as the first point of contact for clients and candidates.
• Provide ad-hoc EA and reception support when needed.

Qualifications

• Strong administrative/project management background in Executive Search.
• Skilled in handling confidential information and liaising at senior levels.
• Business acumen with financial awareness.
• Proficient in Microsoft Office (PowerPoint, Word); database experience a plus.
• Experience in fast-paced, demanding environments.