Executive Assistant/Project Coordiantor

FY Recruitment; Greater London; Hybrid; GBP 55,000 - 58,000; Full time

Job summary

A Global Leadership Advisory Consultancy in the United Kingdom is seeking an EA/Project Coordinator to support a senior MD. The role is fast-paced and requires exceptional calendar management, client relationship building and a proactive, problem-solving approach.

Based on the MD's strategic goals and timelines, you will coordinate project activities end-to-end, manage communications, and serve as the primary contact between clients and the internal team.

Qualifications

• Proactive problem solver with strong business judgment, detail orientation and interpersonal skills.
• Ability to prioritize, organize, multi-task and make sound decisions in a fast-paced environment.

Responsibilities

• Oversee each assignment and keep every step on track.
• Schedule meetings, calls and interviews; coordinate team efforts.
• Maintain strong relationships with firm members, clients and candidates.
• Prepare documents and pitches using PowerPoint, Word; format reports.
• Coordinate end-to-end project activities.
• Maintain CRM records and client communications.

Job description

EA/Project Coordinator – Hybrid working (3 days in office) – 55-58k with excellent bens.

Our client A Global Leadership Advisory Consultancy with offices worldwide serving all major business regions including the Americas, Asia, Europe, Africa and Middle East is looking for an EA to support a in one of their leading practice areas. This role is very pacey and fast moving and as EA you will be heavily involved in organising demanding schedules and building client relationships.

The Role

The EA/Project Coordinator needs to operate at tremendous pace in order to cope with the demands of this very busy MD. You will play a critical role as “the glue” that connects and coordinates the activities of the team while balancing the needs and expectations of clients and CSuite

You will be deeply involved in all aspects of assignments and projects and based on the strategic goals and timeline for each project, will adapt, manage and seamlessly execute all related processes and communications. Often the firm’s first point of contact with clients you will be able to quickly pivot, proactively adjust and problem solve in real-time.

Responsibilities for the role include

• Oversee the process for each assignment and keep every step of the process on track
• Proactively manage the team’s efforts to ensure they are moving the assignment/project forward Schedule all business-related meetings, calls and interviews.
• Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service
• tensive document production and formatting: assessment reports, presentations/packs for potential client pitches, graphical summaries etc, requiring excellent knowledge of PowerPoint, Word and Outlooke external liaison between clients and their extended team
• Project Cordination end to end
• CRM work

What we are looking for

A proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders. Will be used to document production, project cordinations and stakeholder management.