Senior Administrator

Meadowfield Primary School; Leeds; On-site; GBP 12,000 - 18,000; Part time

Job summary

Meadowfield Primary School is seeking an experienced Senior Administrator to join our busy team in Leeds. The role involves managing pupil admissions and enrolment, Arbor system administration and key school processes to support leaders and ensure smooth operations.

You will work 30 hours per week during term time plus 3 training days, with duties that cover census, funding and year-end processes, while maintaining confidentiality and high professional standards.

Qualifications

• Experience and confidence in taking ownership of key systems and processes.
• Excellent organisational skills with the ability to prioritise a varied workload.
• Strong attention to detail with the ability to identify and resolve discrepancies.
• Clear, professional communication and ability to build positive relationships.

Responsibilities

• Manage pupil admissions and enrolment processes.
• Oversee Arbor system and ensure data accuracy.
• Support School Census, OLFSM eligibility and nursery funding.
• Coordinate academic year rollover processes and school meal balances.
• Provide day-to-day guidance to administrative colleagues and deadlines.
• Support leaders and maintain consistent administrative standards.

Skills

Experienced administrator

Highly organised

Attention to detail

Strong communication

Tools

Arbor

Job description

Term-Time + 3 Training Days. Part Time 30 hours per week.

Monday, Tuesday and Friday 9:00am to 3:30pm, Wednesday 9:00am to 3:00pm and Thursday 9:00am to 4:00pm.

We are seeking an experienced Senior Administrator to join our team and play a key role in the effective running of our busy primary school. This is a varied and rewarding position where you will manage important areas of school administration, support colleagues and make a real impact across our school community.

You will provide high-quality administrative and operational support to school leaders, with responsibility for key areas including pupil admissions and enrolment, Arbor, the School Census, OLFSM eligibility, nursery funding, academic year rollover processes and school meal balances. As a key user of Arbor, you will help ensure information is accurate and effectively managed, support new initiatives and identify opportunities to strengthen administrative processes.

You will also provide day-to-day guidance to administrative colleagues, helping to coordinate priorities, maintain consistent standards and ensure key deadlines and requirements are met.

Working closely with colleagues, pupils, parents, carers and external partners, you will provide a professional, responsive and welcoming service to our school community.

About our School

Meadowfield is a special place to work for those who want to make a real difference. We are a diverse primary school in East Leeds, committed to ensuring every child has the opportunity to succeed. Through our pupil premium funding, we provide extensive support for pupils and families, including a larger pastoral team, an Inclusion Mentor, specialist music provision, educational visits and targeted interventions that enable children to thrive.

Our dedicated staff work to achieve the best possible outcomes for every child through a child-centred approach that recognises and nurtures individual strengths. Through innovative teaching and enriching off-site experiences, we inspire curiosity, encourage active learning and help pupils reach their full potential. Guided by our motto, "Sowing Seeds for the Future", we equip children with the skills, confidence and knowledge they need for lifelong learning.

We are proud of our welcoming and supportive school community, where positive relationships are at the heart of everything we do. Staff work together to create an environment in which both pupils and colleagues feel valued, supported and able to thrive.

Here’s what you can expect when you join us

• Generous pension scheme: Employer contribution rate of 15.3%, plus a wide range of benefits and discounts.
• Flexible working options: We support work-life balance and are open to exploring suitable arrangements
• Supportive environment: We prioritise respect, equality, diversity and well-being
• Community culture: Collaboration and generosity are at the heart of our team
• Professional development: We invest in your growth at every stage of your career

About You

To be a good fit for this role, you will be:

• An experienced and confident administrator who can take ownership of key systems and processes
• Highly organised and able to prioritise, coordinating a varied workload and managing competing demands
• Confident working with systems and information, with strong attention to detail and the ability to identify and resolve discrepancies
• Proactive and improvement-focused, using your initiative to identify opportunities to improve processes
• A clear and professional communicator, able to build positive relationships
• Trustworthy and discreet, with a strong understanding of the importance of confidentiality and handling sensitive information
• Adaptable and resilient, remaining calm, accurate and solutions-focused in a busy school environment

Applicant Guidance

Red Kite Learning Trust is committed to safeguarding and promoting the welfare of children and expects staff and volunteers to share this commitment.

Appointments will be subject to an enhanced DBS disclosure.

We are an equal opportunities employer which welcomes applications from all sectors of the community.

We are committed to promoting diversity and want a workforce which reflects the local population of each of our schools.

Our recruitment guidelines and privacy notice for applicants can be found HERE.