Administration Assistant - 10 hrs per week Temp until August 2027

St Mary's Church of England Primary School; Sheffield; Presencial; GBP 21.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous Employers Pension Scheme

Descripción de la vacante

St Mary's Church of England Primary School in Sheffield seeks a diligent School Administrator to support HR, finance and general administration. You will work under the Headteacher and School Business Manager, handling front desk duties, data records, and school communications.

You will contribute to a warm, inclusive environment guided by the school’s values and ethos, with professional development and a generous employer pension scheme.

Formación

• Proactive and diligent individual with high standards.
• At least 2 years' experience in a busy office environment.
• Conscientious with strong attention to detail.
• Ability to build good relationships with staff, pupils and parents and communicate clearly.
• Team player who can also work independently.
• Strong multi-tasking abilities.

Responsabilidades

• Oversee HR, finance and admin within the school's management.
• Be first point of contact for parents and visitors; manage front desk, calls and emails.
• Maintain registers, pupil records and website updates.
• Manage Office 365, Arbor, ClassDojo and parent communications.
• Prepare letters and weekly newsletters and support leadership.

Conocimientos

Proactive and diligent

Excellent communication

Relationship building

Team player but independent

Multi-tasking

Attention to detail

Herramientas

Office 365

Arbor

ClassDojo

Descripción del empleo

St Mary's CE Primary is welcoming, safe and happy school where everyone is respected and listened to; a school where we take pride in ourselves and our achievements, enabling children to become confident and successful learners. We aim to 'rise above the ordinary' and promote excellence by providing a positive, inclusive environment for learning and growth

We are a school which is part of the Diocese of Sheffield Academies Trust and we are proud to serve the community of Walkley.

We work as a whole school community to support and deliver a high quality, nurturing and respectful learning environment that inspires all of our children to rise above the ordinary and is open to the spirituality of all our children.

We will encourage all children to understand and adapt positively as active citizens and courageous advocates - to participate and make a difference in the diverse world in which we live.

Our motto 'Rise Above the Ordinary' which means our values are to Respect, Inspire, Support and Exceed'

These values are evident in all aspects of our school life. The values, alongside a strong Christian ethos, support our children develop into lifelong learners who are resilient, socially skilled, and successful in all aspects of their lives.

We are keen of course to continue to fill our school with great staff who believe that EVERY child can achieve.

We are seeking:

• Someone that is proactive and diligent
• At least 2 years experience of working in a busy office environment is desirable
• A conscientious person who sets high standards with attention to detail,
• Someone who can develop good relationships with staff, pupils and parents and has excellent communication skills
• A good team member, but able to work independently
• Someone who is good at multi-tasking

In return we can offer you:

• The opportunity to work in a supportive and collaborative environment
• The opportunity to join a very enthusiastic and committed team
• Planned professional development
• Generous Employers Pension Scheme

JOB DESCRIPTION

RESPONSIBLE TO: Headteacher, School Business Manager and Head of Business and Operations Executive for the Trust

Main Purpose of the Job

Under the direction of the Headteacher, the Business Manager and Head of Business and Operations to oversee all administration relating to HR, finance and other matters within the management of the schools which are supportive to, but do not involve, the teaching function.

Main Functions

Administrative Support

Working within a busy office; be the first point of call for parents and other visitors and parties, managing the front entrance, phone calls, emails to school.

Dealing with general enquiries, visitors and deliveries

Undertaking general office duties e.g. telephone enquiries, photocopying,

scanning, contacting parents and maintaining registers

Liaise between managers/teaching staff and support staff as appropriate

Analyse and evaluate data/information and produce reports/information/data as required

Provide personal - administrative and organisational support to teaching staff

Provide administrative and organisational support to the School Business

Manager and Headteacher

Preparation of general school letters and the weekly newsletter.

Update and maintain the school website.

Whole School Administration

To manage the general administration of school systems including; Office 365, Arbor, ClassDojo, parent communication system, Newsletter.

Maintaining the records of the school pupils, including the updating of pupil premium records, free school meals, SEN.

To attend relevant training and meetings where appropriate as directed by the Headteacher.

Analyse and evaluate data/information and produce reports/information/data as required

To prepare relevant paperwork for the Headteacher.

To manage all admission arrangements as required.

Update and maintain the school website.

Responsible for the control of medicines in school and the administration of medicines to pupils in line with the school's policy

Receiving deliveries and distributing throughout school as appropriate

Finance Administration

The ordering of goods and services provided to the school

Accurately recording, counting and banking of monies collected

Prepare, record and monitor various inventories throughout school.

Human Resources Management

To comply with and assist with the development and sharing of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

We are seeking a diligent and proactive school administrator with good interpersonal skills and high standards. In return, we can promise a school full of amazing children, a genuine staff team and a well-resourced environment. The School Administrator will be directly responsible to the Headteacher but will work closely with other school staff.