Senior Administrative Lead – Operations & Compliance

Ministry of Justice; Royal Tunbridge Wells; On-site; GBP 30,000 - 40,000; Full time

Job summary

Ministry of Justice is seeking a co‑ordination and senior administrative professional for the Divisional office, providing office-based corporate support to the Divisional and operating teams. You will interface with Hub Manager, Business Manager and colleagues, and may line manage Administrative Assistants and Case Administrators.

The role emphasizes health, safety, compliance with regulations, data management and effective communication across divisions, functions and clusters, ensuring

Responsibilities

• Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
• Preparation and collation of documentation to support divisional, functional or cluster business activity and operational probation delivery.
• Maintenance of Registers (e.g., Serious Further Offences, Freedom of Information, Accidents, Complaints), data input, monitoring processes and timely completion.
• Collection and distribution of monies to/from Imprest, and maintenance of related records.
• Act as Vetting Contact Point for the relevant division, function or cluster.
• Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders within procurement arrangements.
• Attend meetings and events to represent the Business Manager as agreed.
• Undertake health and safety risk assessments, fire drills and ergonomic assessments; liaise with HS&F Manager; maintain registers and coordinate training.
• Act as Cardinus Assessor, First Aider and Fire Warden and respond to incidents and DSE assessments.
• Provide effective management and leadership to the team; support recruitment and staff development; address performance, attendance and diversity matters; contribute to training.
• Write reports to support division/function operations; participate in meetings; contribute to management of the division/function.
• Develop personal performance and manage own resources.

Job description

Ministry of Justice is seeking a co‑ordination and senior administrative professional for the Divisional office, providing office-based corporate support to the Divisional and operating teams. You will interface with Hub Manager, Business Manager and colleagues, and may line manage Administrative Assistants and Case Administrators.

The role emphasizes health, safety, compliance with regulations, data management and effective communication across divisions, functions and clusters, ensuring