Senior Admin Team Lead

Sirona care & health; Little Bristol; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

NHS Pension Scheme

Agenda for Change Salary

27+ days annual leave

Job summary

Sirona care & health in Bristol is seeking an experienced Senior Admin Team Lead to supervise the administrative team supporting the Children’s Autism Assessment Service across Bristol, North Somerset and South Gloucestershire.

You will prioritise workloads, manage waiting lists, referrals and records, develop staff, monitor performance and contribute to continuous service improvement while maintaining confidentiality and compassionate care.

Qualifications

• Experience leading administrative teams and coordinating complex workloads.
• Experience in NHS/public sector or similar healthcare setting preferred.
• Excellent data handling, governance and confidentiality practices.

Responsibilities

• Supervise, line manage, train and support administrative staff with regular one-to-ones and development.
• Coordinate team workload, clinics, appointments, meetings and diaries.
• Manage waiting lists, referrals, appointments and clinical records for timely access.
• Maintain accurate records, data and KPI performance reporting.
• Handle complex enquiries and complaints professionally, escalating risks when needed.
• Support recruitment and new starter processes.
• Contribute to audits, governance, and continuous improvement initiatives.
• Deputise for managers and support effective office management.

Skills

Team leadership

Supervision

Training & coaching

Data management

Records management

Performance reporting

Process improvement

Stakeholder communication

Job description

Are you an experienced administrator with strong team leadership skills who enjoys keeping busy services organised, responsive and running smoothly? We are looking for a Senior Admin Team Lead to join our Children’s Autism Assessment Service and play a key role in supporting the delivery of timely, quality diagnostic assessments for children and families across Bristol, North Somerset and South Gloucestershire.

In this role, you will provide day-to-day supervision to the administrative team, helping colleagues to deliver consistent standards of service while ensuring that waiting lists, referrals, appointments, records, data and performance information are managed effectively. You will be confident prioritising competing demands, resolving issues and adapting to changing service needs, while maintaining a calm, professional and supportive approach.

You will work closely with children, young people, parents and carers, health professionals and other organisations, handling sensitive information and potentially challenging situations with professionalism and empathy. You will also contribute to recruitment, staff development, performance management, service reporting, audit and continuous improvement.

This is an opportunity to use your administrative and people-management experience in a service that makes a meaningful difference to children and families. If you are organised, approachable and motivated by delivering a high-quality service, we would welcome your application.

• Supervise, line manage, train and support administrative staff, including regular one-to-ones, performance management and development.
• Coordinate and prioritise the team’s workload, staffing requirements, clinics, appointments, meetings and diaries.
• Manage waiting lists, referrals, appointments and clinical records to support timely access to assessment.
• Maintain accurate records, data and performance information in line with information governance and confidentiality requirements.
• Handle complex enquiries, sensitive information and complaints professionally, escalating issues and risks where appropriate.
• Support recruitment, including interviews and new starter requirements.
• Contribute to audits, KPI monitoring, performance reporting and CQC assurance.
• Identify and support improvements to administrative processes, policies and systems.
• Deputise for managers within the scope of the role and support effective office management.

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

For further details / informal visits contact: Name: Lisa Davis Job title: Admin Manager Email address: [e-mail] Telephone number: 03001256206