Secretary

Equals One Ltd; Leeds; On-site; GBP 23,000 - 28,000; Full time

Job summary

Nabarro McAllister & Co in Leeds is seeking an experienced Secretary/Administrator with excellent organisational skills, a confident telephone manner and good audio typing.

You will manage busy diaries, arrange appointments, provide general secretarial support and liaise with clients. This is a full-time, office-based role with on-site parking; you must live within 30 minutes of the office.

Qualifications

• 2+ years’ experience in secretarial or administrative role
• Experience in a property/surveying environment advantageous
• Strong IT and typing skills for reports and correspondence
• Excellent written and verbal communication and a professional telephone manner

Responsibilities

• Managing, organising and maintaining busy diaries
• Making, arranging and coordinating appointments
• Answering incoming calls and handling enquiries professionally
• Dealing directly with clients and providing excellent service
• Audio typing and digital dictation
• Preparing, typing and formatting reports and correspondence
• Copy typing and general secretarial duties
• Coordinating with the surveying team and providing admin support
• Filing, scanning and maintaining records
• Assisting with general office administration as required

Skills

Organisational skills

Telephone manner

Audio typing

Diary management

Customer service

Digital dictation

MS Office

Tools

MS Office

Job description

Secretary

Salary: c£25,000 - dependent on skills and experience

Hours: Full Time - flexibility required - hours 9am - 5pm Monday to Friday

Location: Office based - Leeds 8 - on site parking - must live within 30 minutes travel time

Are you an experienced Secretary/Administrator with excellent organisational skills, a confident telephone manner and good audio typing skills?

If the answer is yes then we have the perfect role for you!

Company overview

Nabarro McAllister & Co is a well-established, independent firm of General Practice Chartered Surveyors based in North Leeds.We undertake a wide range of surveying disciplines, providing professional surveying and property-related services to clients on both a local and national basis.

With a busy and varied workload, we pride ourselves on providing a professional, reliable and personal service to our clients.We are now looking for an experienced and personable Secretary to join our existing team and help support the smooth day-to-day running of our busy office.

The Role

The ideal candidate should be well organised, bubbly, outgoing and personable, with excellent communication skills, both face to face and over the telephone.

You will need to be confident dealing directly with clients, managing busy diaries, arranging appointments and providing general secretarial and administrative support.

This is a varied and busy role requiring someone who can use their own initiative, prioritise their workload and cope within a fast paced and often demanding environment.Good audio typing and digital dictation skills are essential, alongside the ability to prepare reports and maintain a high standard of accuracy.

Responsibilities to include but not limited to:

• Managing, organising and maintaining busy diaries
• Making, arranging and coordinating appointments
• Answering incoming telephone calls, handling enquiries and dealing with requests in a professional and friendly manner
• Dealing directly with clients and providing excellent customer service
• Audio typing and digital dictation
• Preparing, typing and formatting reports and correspondence
• Copy typing and general secretarial duties
• Coordinating appointments and providing administrative support to the surveying team
• Filing, scanning and maintaining accurate records
• Assisting with general office administration as required

The Person

• Minimum 2 years’ experience in a similar secretarial or administrative position
• Previous experience within a property/surveying environment would be advantageous
• Good audio typing and digital dictation skills are essential
• Strong IT and typing skills, including the ability to produce accurate reports and correspondence
• A bubbly, outgoing and friendly personality with a confident and professional telephone manner
• Excellent written and verbal communication skills
• Strong organisational and diary management skills
• Comfortable dealing directly with clients and handling telephone enquiries
• Must live within 30 minutes of the office
• Ability to demonstrate organisational and planning skills
• Able to work to tight deadlines within a busy office environment
• Excellent interpersonal skills and a positive, helpful attitude
• Methodical, accurate and able to prioritise own workload
• Ability to be discreet and maintain high levels of confidentiality

INDLS

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy.You may be contacted directly by the employer should they wish to progress your application.