School Trips & Enrichment Coordinator

Teem Recruitment LTD; Tonbridge and Malling; On-site; GBP 18,000 - 22,000; Full time

Job summary

Teem Recruitment LTD is recruiting an Educational Visits & Activities Coordinator to oversee a varied programme of school trips, enrichment activities and Duke of Edinburgh expeditions. The role focuses on coordinating residential and overseas visits and supporting whole-year-group enrichment activities in line with school policy.

The successful candidate will be highly organised, proactive and able to manage multiple activities, deadlines and stakeholders while maintaining accuracy.

Qualifications

• Highly organised, proactive and solutions-focused.
• Able to manage multiple activities, deadlines and stakeholders simultaneously.
• Excellent written and verbal communication; build positive relationships with students, parents and staff.

Responsibilities

• Coordinate day-to-day administration of educational visits and school activities.
• Maintain an accurate annual calendar of trips and activities.
• Support and advise trip leaders on procedures and deadlines.
• Coordinate bookings with venues, travel providers and transport.
• Manage communications with parents and respond to queries relating to visits.
• Monitor parental payments, consent and required information.
• Coordinate medical, dietary and additional support information for students.
• Prepare and maintain visit packs and relevant documentation.
• Coordinate staff cover arrangements for educational visits.
• Complete and review risk assessments to meet current requirements.
• Liaise with finance and administrative teams regarding suppliers and payments.
• Evaluate visits and identify opportunities for improvement.
• Maintain accurate and well-organised records.
• Keep up to date with safeguarding and health and safety requirements relating to educational visits.
• Coordinate and promote the Duke of Edinburgh Award programme.
• Communicate with students, parents and staff regarding participation.
• Manage student accounts and provide ongoing support and guidance.
• Organise training sessions, activities and expedition preparation.
• Coordinate expedition logistics with external partners.
• Ensure medical information is reviewed and safeguarding and welfare of students is maintained.
• Coordinate enrichment programmes and new opportunities for students.
• Organise activities, events and external providers.
• Assist with school transport and undertake duties as required.

Job description

Teem Recruitment LTD is recruiting an Educational Visits & Activities Coordinator to oversee a varied programme of school trips, enrichment activities and Duke of Edinburgh expeditions. The role focuses on coordinating residential and overseas visits and supporting whole-year-group enrichment activities in line with school policy.

The successful candidate will be highly organised, proactive and able to manage multiple activities, deadlines and stakeholders while maintaining accuracy.