School Trips & Visits Administrator

Hampton College; Peterborough; On-site; GBP 27,000 - 30,000; Full time

Job summary

Hampton College is seeking an organised Administration Assistant (Trips & Visits) to coordinate educational trips, residential visits and enrichment activities across the Secondary Phase. You will work with trip leaders, leaders, finance and parents to ensure plans are compliant, well-documented and delivered smoothly.

The role also covers general school office administration, reception support, and basic first aid, contributing to a positive, professional service for staff, students and

Qualifications

• GCSEs in English and Maths.
• Experience in an administrative or receptionist role.
• Proficient with Word, Excel and other IT systems.
• Excellent organisational and communication skills.
• Ability to manage multiple priorities and work accurately under pressure.

Responsibilities

• Co-ordinate overseas trips, UK residential visits, day trips, sporting fixtures and enrichment activities.
• Obtain quotations and arrange bookings for transport, accommodation and venues.
• Manage trip documentation and approval processes.
• Liaise effectively with staff, parents/carers and external providers.
• Set up and monitor trip payments, ensuring timely communication regarding payment deadlines.
• Maintain accurate records using school systems such as Evolve and Bromcom.
• Prepare trip packs, emergency information and supporting documentation.
• Assist with reception and wider administrative duties when required.
• Provide first aid support following appropriate training.
• Contribute to a positive, professional and student-focused administrative service.

Skills

GCSE English

GCSE Maths

Administrative experience

Microsoft Word

Microsoft Excel

Organisation & communication

Multi-tasking

Team player

Confidentiality

Job description

Hampton College is seeking an organised Administration Assistant (Trips & Visits) to coordinate educational trips, residential visits and enrichment activities across the Secondary Phase. You will work with trip leaders, leaders, finance and parents to ensure plans are compliant, well-documented and delivered smoothly.

The role also covers general school office administration, reception support, and basic first aid, contributing to a positive, professional service for staff, students and