Educational Visits Coordinator (EVC)

Tormead School; Guildford; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Free lunch during term time

Professional development opportunities

Free use of the school gym

Job summary

Tormead School in central Guildford is seeking an experienced Educational Visits Co-ordinator (EVC) to lead and oversee all aspects of planning and running off-site trips for our students.

You will work with the Deputy Head (Partnerships) to support trip leaders, ensure high levels of customer service, and develop strong relationships with staff and stakeholders. OEAP training desirable; training available.

Qualifications

• Experience as EVC or trip leader is advantageous.
• Excellent organisational and time management abilities.
• Proactive, positive and flexible approach to work.
• Current OEAP approved EVC training is desirable (training can be provided).

Responsibilities

• Oversee planning and running of educational trips.
• Provide guidance to trip leaders and staff.
• Ensure high levels of customer service and stakeholder relations.
• Collaborate with the Deputy Head (Partnerships) to develop programmes.

Skills

Administration

ICT skills

Time management

Multitasking

Customer service

Tools

Microsoft Office

Job description

Tormead School is an academically selective independent school for 800 girls aged 4-18, located in central Guildford.

Educational trips and visits are a significant part of the extra and co-curricular life of Tormead. An exciting opportunity has arisen for an experienced EVC to champion and oversee all aspects of the planning and running of educational trips. The role is key in ensuring that off-site visits continue to develop and enrich the student experience.

The successful candidate will work closely with the Deputy Head (Partnerships) to provide advice, guidance and support to trip leaders and staff, ensuring consistently high levels of customer service. The successful candidate will have the ability to develop strong, collaborative relations with our key stakeholders and the wider community.

This is a varied and rewarding post for an experienced EVC and/or trip leader. Strong administration and competent ICT skills will be required along with a thorough knowledge of Microsoft Office. The role requires excellent organisational and time management skills, displaying the ability to work under pressure and multitask across all aspects of administration. A proactive, positive and flexible approach is essential. Current OEAP approved EVC training is desirable, although training can be provided.

This is a full time, term time role with four additional weeks to be worked during the school holidays. In return, we offer a friendly and inclusive working environment.

• Competitive salary of up to £35k
• Free lunch during term time
• Professional development opportunities
• Free use of the school gym

The closing date for applications is Monday 31 August 2026 at 9.00am. However, applications will be considered in the order in which they are received, and the School reserves the right to make an appointment prior to the closing date should the ideal candidate(s) be identified.

Tormead School is committed to safeguarding and promoting the welfare of children and young people and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and an enhanced DBS check.