School Reception & Admin Coordinator

Teaching Vacancies; Bicknor Wood; On-site; GBP 21,000 - 25,000; Full time

Job summary

Teaching Vacancies is seeking a professional receptionist to provide a welcoming, efficient front-of-house service and essential administrative support for daily school office operations. You will be the first point of contact for visitors, parents and staff, handling calls and safeguarding procedures with discretion.

Join a dedicated, respectful team where every child and family is valued; you will manage records, support meetings and maintain a secure reception area in line with GDPR and

Qualifications

• Excellent communication and interpersonal skills.
• Friendly, approachable and professional.
• Able to work efficiently in a fast-paced environment.
• Strong organisational and administrative skills.
• Maintains confidentiality and professionalism at all times.

Responsibilities

• Act as the first point of contact for visitors, parents, staff, students and external agencies.
• Operate the school's reception area in a professional and welcoming manner.
• Answer and direct telephone calls promptly and efficiently.
• Manage visitor sign-in procedures and ensure safeguarding protocols are followed.
• Handle incoming and outgoing mail, deliveries and courier services.
• Maintain reception and waiting areas to a high standard.
• Provide general administrative support to school leaders and departments.
• Produce letters, reports, forms and other documentation.
• Maintain accurate electronic and paper-based records.
• Input and update information on the school's management information systems.
• Assist with student admissions, attendance, and data administration as required.
• Support the organisation of meetings, events and school communications.
• Process orders, invoices and basic financial paperwork where required.
• Assist with staff administration and personnel records as directed.
• Ensure all visitors comply with safeguarding procedures.
• Maintain confidentiality in accordance with GDPR and school policies.
• Follow school health and safety procedures.
• Promote and safeguard the welfare of children and young people.
• Participate in relevant training and development.
• Contribute positively to the wider life of the school.
• Undertake any other duties appropriate to the grade of the post.

Skills

Excellent communication

Interpersonal skills

Professional demeanor

Organisational skills

Confidentiality

Job description

Teaching Vacancies is seeking a professional receptionist to provide a welcoming, efficient front-of-house service and essential administrative support for daily school office operations. You will be the first point of contact for visitors, parents and staff, handling calls and safeguarding procedures with discretion.

Join a dedicated, respectful team where every child and family is valued; you will manage records, support meetings and maintain a secure reception area in line with GDPR and