School Office Administrator - The Park Community School (Harbour Schools Partnership)

Devon County Council; Devon and Torbay; On-site; GBP 21,000 - 25,000; Full time

Job summary

The Park Community School in Devon is seeking a proactive School Office Administrator to support day-to-day administration, reception and communications across the school community. You will work with the Front Office Lead and administration team to keep information accurate and processes efficient.

You will handle enquiries from pupils, parents and visitors, maintain records in line with data protection, and provide reliable ICT support using Microsoft 365 and school systems.

Qualifications

• Experience in administrative roles with strong organisation and multitasking abilities.
• Clear, confident communication with pupils, staff and parents.
• Ability to work independently and as part of a team with initiative.
• Competence in ICT, including Microsoft 365 and school systems.

Responsibilities

• Support the school office team with telephone calls, messages and visitor liaison.
• Adhere to child and data protection protocols and refer or record as required.
• General admin including filing, data entry, photocopying and resource prep.
• Provide reception support and contribute to department admin tasks.

Skills

Administration experience

Organisational skills

Communication

ICT skills

GCSE English & Maths

Education

GCSE English & Maths

NVQ Level 2 in Business Administration

Tools

Microsoft 365

School systems

Job description

The Park Community School are seeking to appoint an enthusiastic and motivated School Office Administrator to join the friendly and committed team. This role plays an important part in supporting the smooth day-to-day running of the school by providing high-quality administrative, communication and reception support. The successful candidate will help ensure that enquiries are handled professionally, information is communicated effectively and administrative processes run efficiently.

About the Role

You will support the effective running of school administration systems and contribute to clear, efficient communication across the school community.

The successful candidate will be well organised, able to manage a range of administrative tasks and communicate confidently with staff, students, parents and visitors. A positive, flexible approach and the ability to work effectively as part of a team are essential.

This is a varied and rewarding role within a supportive school environment. The post holder will work closely with the Front Office Lead and wider administration team and may be required to undertake additional duties commensurate with the nature and level of the post.

Under the direction of the Front Office Lead, you will help ensure that all administrative systems remain up to date, compliant, and aligned with audit expectations.

Key Responsibilities

In this role, you will:

• Support the school office team with incoming telephone calls, ensuring these are routed promptly and messages taken and communicated onwards where necessary.
• Adhere to relevant child and data protection protocol, referring matters to the relevant staff member or taking messages where required.
• General office and department administration including visitor and parent liaison services via the telephone, and supporting visitor reception when backup is required.
• Provide admin support for departments as directed by line manager, such as photocopying, filing, data entry, preparation of resources or display of student works.

About You

We are looking for someone who:

• Experienced in administration, with strong organisational and multitasking skills.
• A clear, confident communicator with pupils, staff and parents.
• Able to work independently and as part of a team, using initiative where needed.
• Competent in ICT, including Microsoft 365 and school systems.
• Qualified with GCSE Grade 5 in English and Maths.

Desirable attributes include:

• A positive, proactive attitude with a willingness to “have a go.”
• Experience working in a school office or with school specific software.
• NVQ Level 2 (or above) in Business Administration, or equivalent.
• An eagerness to learn and develop new skill

This role requires an enhanced DBS disclosure.

Successful applicants will be subject to an online search.

The Harbour Schools Partnership require all applicants to be eligible to work in the UK with no restrictions, as we are unable to offer sponsorship/work visas. You will be required to provide proof of Right to Work at interview stage.

The closing date for applications:

12 noon on 23rd November 2026

School Office Administrator - The Park Community School (Harbour Schools Partnership) • Devon, UK