School Office Administrator

The Harbour Schools Partnership; North Tawton; On-site; GBP 23,000 - 24,000; Full time

Job summary

The Harbour Schools Partnership is seeking a School Office Administrator to support the Park Community School with high-quality administrative, communication and reception duties. The role helps ensure smooth day-to-day operations and requires strong organisation and effective communication with staff, students, parents, and visitors.

You will work under the Front Office Lead, contribute to up-to-date administrative systems, and be part of a supportive school environment.

Qualifications

• Experience in administration with strong organisational and multitasking skills.
• Clear, confident communicator with pupils, staff and parents.
• Able to work independently and as part of a team, using initiative where needed.
• Competent in ICT, including Microsoft 365 and school systems.
• GCSE Grade 5 in English and Maths.

Responsibilities

• Support the school office team with incoming telephone calls, ensuring messages are routed promptly and communicated onwards.
• Adhere to relevant child and data protection protocol, referring matters to staff or taking messages as required.
• General office and department administration including visitor and parent liaison via telephone and assisting visitor reception when needed.
• Provide admin support for departments as directed by line manager (photocopying, filing, data entry, resources, or display of student work).

Job description

Salary: NJC Grade C: £26,847 - £27,274 FTE (This will be paid pro‑rota to reflect hours and weeks worked)

Please note that the pro‑rota salary for this role is between £23,302 (C6) and £23,672 (C7) gross per annum (subject to change depending on agreed working pattern on appointment)

Working Pattern: This is a permanent position working 37.5 hours per week, 39 weeks per year (Monday to Friday)

The Park Community School are seeking to appoint an enthusiastic and motivated School Office Administrator to join the friendly and committed team. This role plays an important part in supporting the smooth day‑to‑day running of the school by providing high‑quality administrative, communication and reception support. The successful candidate will help ensure that enquiries are handled professionally, information is communicated effectively and administrative processes run efficiently.

About the Role

You will support the effective running of school administration systems and contribute to clear, efficient communication across the school community.

The successful candidate will be well organised, able to manage a range of administrative tasks and communicate confidently with staff, students, parents and visitors. A positive, flexible approach and the ability to work effectively as part of a team are essential.

This is a varied and rewarding role within a supportive school environment. The post holder will work closely with the Front Office Lead and wider administration team and may be required to undertake additional duties commensurate with the nature and level of the post.

Under the direction of the Front Office Lead, you will help ensure that all administrative systems remain up‑to‑date, compliant, and aligned with audit expectations.

Key Responsibilities

In this role, you will:

• Support the school office team with incoming telephone calls, ensuring these are routed promptly and messages taken and communicated onwards where necessary.
• Adhere to relevant child and data protection protocol, referring matters to the relevant staff member or taking messages where required.
• General office and department administration including visitor and parent liaison services via the telephone, and supporting visitor reception when backup is required.
• Provide admin support for departments as directed by line manager, such as photocopying, filing, data entry, preparation of resources or display of student works.

About You

We are looking for someone who:

• Experienced in administration, with strong organisational and multitasking skills.
• A clear, confident communicator with pupils, staff and parents.
• Able to work independently and as part of a team, using initiative where needed.
• Competent in ICT, including Microsoft 365 and school systems.
• Qualified with GCSE Grade 5 in English and Maths.

Desirable attributes include:

• A positive, proactive attitude with a willingness to “have a go.”
• Experience working in a school office or with school‑specific software.
• NVQ Level 2 (or above) in Business Administration, or equivalent.
• An eagerness to learn and develop new skill

This role requires an enhanced DBS disclosure.

The closing date for applications is 12 noon on 23rd November 2026, interviews will be held on 26th November 2026.

Successful applicants will be subject to an online search.

The Harbour Schools Partnership require all applicants to be eligible to work in the UK with no restrictions, as we are unable to offer sponsorship/work visas. You will be required to provide proof of Right to Work at interview stage.