Admin Officer

Philosophy Education LTD.; Greater London; On-site; GBP 33,000 - 35,000; Full time

Job summary

Philosophy Education LTD. is recruiting an Administration Officer for a primary school setting. The role involves managing a range of administrative tasks to support the smooth running of the school across EYFS/KS1/KS2 sites.

The ideal candidate will have at least one year in a school office, be highly organised, and proficient in data handling and front-line service. The post is 40 hours per week, term time only, with an emphasis on accuracy and professional client relations.

Qualifications

• At least one year of experience working in a school office.
• Experience managing databases and pupil admissions.
• Able to work with accuracy, confidentiality and customer service.
• Strong organisation and time-management skills.

Responsibilities

• Provide general administrative support and maintain school systems and procedures.
• Undertake admissions and transitions administration.
• Record pupil attendance and absences and liaise with parents on first-day contacts.
• Maintain staff attendance records and inform Senior Leadership Team as required.
• Maintain staff and pupil databases and submit reports to local authority and Department for Education.
• Record dinner money, after-school club payments and trip monies and manage outstanding balances.
• Order school supplies and uniforms; maintain inventories and track deliveries.
• Coordinate school diaries, dinners, trips and staff training; maintain training records.
• Act as first point of contact for visitors; manage mail and meetings.
• Report photocopier faults; liaise with website designer and safeguard IT equipment.

Skills

Organised

Proactive

Data management

Front-line service

Education

GCSE English & Maths (C)

Tools

Microsoft Office

School data systems

Job description

Job Vacancy: Administration Officer

A rewarding opportunity to make a difference in a primary school community

Salary: Scale 5, Points 12–15 (£32,985–£34,532 pro rata)
Hours: 40 hours per week, term time only
Working hours: Within school office opening hours of 7.30am–4:30pm
Reporting to: School Business Manager
Location: Primary school setting, working across the EYFS/KS1 or KS2 site as required

About the role

Are you an organised, proactive and professional administrator who enjoys working in a busy school environment?

We are seeking a committed and enthusiastic Administration Officer to join our primary school team. This is an exciting opportunity for an experienced school administrator to play a key role in ensuring the smooth and effective running of our school’s administrative systems and day-to-day operations.

Working closely with the School Business Manager, you will support a wide range of administrative functions, helping to maintain accurate records, deliver efficient processes and provide a welcoming, professional service to pupils, parents, staff and visitors.

The successful candidate will be flexible, highly organised and confident managing competing priorities while maintaining a high standard of accuracy and customer service.

Key responsibilities

The successful candidate will be responsible for:

• School administration: Providing general administrative support and helping to maintain effective school systems and procedures.

• Admissions and transitions: Undertaking administrative duties relating to pupil admissions and transitions.

• Pupil attendance: Recording pupil attendance and absences, contacting parents on the first day of absence and working with colleagues to support improvements in attendance and punctuality.

• Staff attendance: Maintaining accurate staff absence records and keeping the Senior Leadership Team informed in line with school procedures.

• Data management: Maintaining staff and pupil databases, completing statutory census returns and submitting reports to the local authority and Department for Education.

• Finance and payments: Recording dinner money, after-school club payments and school trip monies, and following procedures for outstanding balances.

• Orders and stock control: Ordering school supplies and uniform, maintaining inventories, checking deliveries and ensuring items reach the correct departments.

• Office coordination: Maintaining the school diary, coordinating school dinners, arranging school trips, booking staff training and keeping training records up to date.

• Reception and visitor management: Acting as a first point of contact for visitors, managing incoming mail, supporting meetings and hospitality, and ensuring visitors follow school policies.

• Facilities and IT administration: Reporting photocopier faults, liaising with the external website designer and supporting procedures for the security of school IT equipment.

About you

We are looking for someone who can demonstrate:

• At least one year of experience working in a school office.

• Experience of managing databases, school admissions, pupil attendance and punctuality.

• Experience of working collaboratively within a team and providing front-line services to a range of stakeholders.

• An understanding of working within statutory and regulatory requirements.

• Strong organisational, planning and time-management skills.

• The ability to manage your own workload, work independently and use your initiative.

• The ability to work under pressure, prioritise tasks and meet deadlines.

• Excellent verbal and written communication skills.

• Confidence using a range of IT packages and the ability to analyse, use and present data.

• GCSE English and Maths at grade C or equivalent.

Experience of managing school dinner money systems would be an advantage.

What you will bring to the team

You will be approachable, dependable and professional, with a positive attitude and a commitment to providing an excellent administrative service. You will understand the importance of confidentiality, accuracy and following established procedures, and you will be willing to adapt to the changing needs of a busy school environment.

Above all, you will recognise the importance of contributing to a safe, supportive and inclusive environment where pupils can thrive.

Safeguarding and values

Safeguarding and promoting the welfare of pupils is a key responsibility of this role. The successful candidate will be expected to support the school’s safeguarding procedures and promote fundamental British Values.

If you have the relevant school administration experience, excellent organisational skills and the enthusiasm to contribute to a thriving primary school community, we would welcome your application.

We have a policy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to reply to individual enquiries. If we have not contacted you within this specified time your application has been unsuccessful on this occasion. Philosophy Education is a Recruitment Business and is advertising this vacancy on behalf of one of its clients.