School Admin & Records Coordinator

Teaching Vacancies; Tees Valley; On-site; GBP 20,000 - 24,000; Full time

Job summary

Melrose Learning Trust is seeking a proactive administrator to provide a welcoming reception service and act as a first point of contact for parents, pupils and visitors. You will manage phones, email and in-person enquiries and maintain accurate pupil and staff records.

The role supports attendance reporting, school communications and the processing of orders and invoices, while helping with club administration and MIS upkeep. A professional, confidential approach is essential.

Qualifications

• Excellent administration and organisational skills.
• Strong ICT skills and experience using Microsoft Office applications.
• Outstanding communication and interpersonal skills.
• Ability to prioritise work and meet deadlines.
• High levels of accuracy and attention to detail.
• Professional, approachable and solution focused.
• Understanding of confidentiality and safeguarding requirements.
• Ability to work independently and as part of a team.

Responsibilities

• Provide a welcoming and professional reception service.
• Be the first point of contact for parents, pupils, visitors and external agencies.
• Manage telephone, email and face-to-face enquiries.
• Maintain accurate pupil and staff records.
• Support attendance administration and reporting.
• Assist with school communications and correspondence.
• Process orders, invoices and financial documentation.
• Assist with administration of out of school clubs.
• Maintain school databases and management information systems.

Skills

Administration skills

ICT skills

Communication skills

Time management

Attention to detail

Professionalism

Confidentiality & safeguarding

Teamwork

Tools

Microsoft Office

Job description

Melrose Learning Trust is seeking a proactive administrator to provide a welcoming reception service and act as a first point of contact for parents, pupils and visitors. You will manage phones, email and in-person enquiries and maintain accurate pupil and staff records.

The role supports attendance reporting, school communications and the processing of orders and invoices, while helping with club administration and MIS upkeep. A professional, confidential approach is essential.