Sales Support - Moorgate Office

Fortinet, Inc.; Greater London; On-site; GBP 34,000 - 48,000; Full time

Job summary

Fortinet, Inc. in London is seeking an Office Manager to oversee day-to-day operations and support the executive team.

You will manage diaries, coordinate travel, and prepare correspondence, reports, and presentations to keep the office running smoothly. The role requires 3-5 years of office management experience, strong interpersonal and organizational skills, and discretion handling confidential information.

Qualifications

• 3-5 years of experience in a similar office management role.
• Strong interpersonal and communication skills.
• Excellent organizational abilities and calendar management.
• Proficient in writing emails, reports, and presentations.
• Discretion and ability to handle confidential information.
• Ability to coordinate travel and meetings for executives.

Responsibilities

• Managing the day-to-day operations in the London office
• Planning and scheduling meetings and appointments
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements
• Warmly receive office guests
• Accept and ship out packages and mail
• Help to keep office well-stocked
• Manage office conference room calendars

Skills

Office exp

People skills

Organizational skills

Computer skills

Confidentiality

Executive calendars

Travel planning

Guest reception

Email & scheduling

Project coordination

Process improvement

Tools

Microsoft Office

Job description

We're growing! Fortinet is seeking a highly motivated and analytical individual to join our team in London as an Office Manager. You will oversee the day to day office operations and manage diaries and work of the key managerial team. This is a great opportunity to join and grow your career with a successful, international High-Tech company!

Job Responsibilities:

• Managing the day-to-day operations in the London office
• Planning and scheduling meetings and appointments
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements
• Warmly receive office guests
• Accept and ship out packages and mail
• Help to keep office well-stocked
• Manage office conference room calendars

Job Skill Required:

• 3-5 years experience in a similar role
• People/Interpersonal Skills
• Organizational Skills: Keep the working day in order. Scheduling meetings, travel plans
• Computer Skills: Writing emails, transcribing notes, scheduling conference calls globally
• Maintains customer confidence and protects operations by keeping information confidential
• Manage and maintain executives' schedules, appointments and travel arrangements
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Co-ordinate project-based work
• Review operating practices and implement improvements where necessary