Sales Support - Moorgate Office

Fortinet; Greater London; On-site; GBP 30,000 - 46,000; Full time

Job summary

Fortinet in London is seeking an experienced Office Manager to oversee day-to-day office operations and support the senior management team. You will manage diaries and coordinate travel, meetings, and events, while ensuring smooth communication across the office.

You will handle correspondence, prepare reports and presentations, greet guests, manage mail and packages, and maintain a well-organized and efficient working environment in a fast-paced, international high-tech company.

Qualifications

• 3-5 years experience in a similar role.
• Strong people and interpersonal skills.
• Excellent organizational abilities and scheduling.
• Proficient in writing emails, transcribing notes, and scheduling calls.
• Maintain confidentiality and protect operations.
• Experience managing executives' schedules and travel.

Responsibilities

• Managing the day-to-day operations in the London office
• Planning and scheduling meetings and appointments
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements
• Warmly receive office guests
• Accept and ship out packages and mail
• Help to keep office well-stocked
• Manage office conference room calendars

Skills

Diary management

Travel coordination

Interpersonal skills

Organizational skills

Communication

Confidentiality

Education

Microsoft Office

Tools

MS Office

Job description

Job Title: Office Manager

We're growing! Fortinet is seeking a highly motivated and analytical individual to join our team in London as an Office Manager. You will oversee the day to day office operations and manage diaries and work of the key managerial team. This is a great opportunity to join and grow your career with a successful, international High-Tech company!

Job Description

We're growing! Fortinet is seeking a highly motivated and analytical individual to join our team in London as an Office Manager. You will oversee the day to day office operations and manage diaries and work of the key managerial team. This is a great opportunity to join and grow your career with a successful, international High-Tech company!

Job Responsibilities

• Managing the day-to-day operations in the London office
• Planning and scheduling meetings and appointments
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements
• Warmly receive office guests
• Accept and ship out packages and mail
• Help to keep office well-stocked
• Manage office conference room calendars

Job Skill Required

• 3-5 years experience in a similar role
• People/Interpersonal Skills
• Organizational Skills: Keep the working day in order. Scheduling meetings, travel plans
• Computer Skills: Writing emails, transcribing notes, scheduling conference calls globally
• Maintains customer confidence and protects operations by keeping information confidential
• Manage and maintain executives' schedules, appointments and travel arrangements
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Co-ordinate project-based work
• Review operating practices and implement improvements where necessary