Sales & Operations Assistant

Independent Cinema Office; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Trafalgar Releasing is seeking an organised administrator to support Sales, Production and Finance teams with data handling and reporting. You will help manage bookings, billing, and contact records while ensuring accuracy across systems in a fast-paced, creative environment.

The role requires experience in administrative support, strong Excel skills, and the ability to learn new systems quickly. Collaboration with multiple teams and attention to detail are essential for success.

Qualifications

• Experience in administrative support roles is essential.
• Proficient with IT systems, especially Excel.
• Ability to learn new systems quickly.

Responsibilities

• Provide administrative support to the Sales, Production and Finance teams.
• Maintain and update data within company systems, including booking, billing, reporting and contact management platforms.
• Support sales operations through booking administration, reporting, release calendar maintenance and general sales coordination.
• Assist with financial administration, including invoice processing, reconciliations, statement tracking and payer management.
• Prepare regular reports, presentations, meeting materials, agendas and minutes as required.
• Support the management and quality control of operational data, ensuring accuracy across systems and reports.
• Coordinate screening bookings, print dispatch activities and other release-related operational tasks.
• Assist with classification applications, distribution lists, technical coordination and other release support activities as required.
• Provide general administrative support across the business and contribute to departmental projects and process improvements.

Skills

Excel

Data management

Administrative support

Time management

Multitasking

Independent work

Team collaboration

Tools

MACCS

Job description

To support the sales and operations functions at Trafalgar Releasing by providing administrative support across sales, production and finance departments within the company as well as providing wider administrative support across the company as needed.

What we’re looking for

A highly organised, detail-oriented person who can support multiple dynamic teams. The successful applicant will be comfortable working with numbers, managing data, and supporting sales, production and finance functions in a fast-paced, creative environment. Experience in administrative support roles is essential. Any prior experience with Maccs booking and billing system would be a highly desirable addition.

• Confidence with IT systems particularly Excel and ability to learn new systems quickly
• Exceptional attention to detail
• Strong organisational and time management skills
• Ability to multitask and prioritise workload effectively
• Attention to detail and accuracy
• Ability to work independently and as part of a team

Main Duties

• Provide administrative support to the Sales, Production and Finance teams.
• Maintain and update data within company systems, including booking, billing, reporting and contact management platforms.
• Support sales operations through booking administration, reporting, release calendar maintenance and general sales coordination.
• Assist with financial administration, including invoice processing, reconciliations, statement tracking and payer management.
• Prepare regular reports, presentations, meeting materials, agendas and minutes as required.
• Support the management and quality control of operational data, ensuring accuracy across systems and reports.
• Coordinate screening bookings, print dispatch activities and other release-related operational tasks.
• Assist with classification applications, distribution lists, technical coordination and other release support activities as required.
• Provide general administrative support across the business and contribute to departmental projects and process improvements.

This is not an exhaustive list of duties. From time to time, you may be required to undertake alternative or additional duties commensurate with your skills, experience and capabilities.

The closing date for this position is 23/10/2026 at 17:00