Sales Administrator

Jark (Stevenage); Kings Langley; Presencial; GBP 20 000 - 23 000; Tempo integral

Resumo da oferta

Unknown is seeking an administrative role that bridges sales, accounts, procurement and general site operations. You will help ensure orders are processed accurately and materials sourced efficiently, working closely with customers, production and finance teams.

Key duties include sales order management, procurement using Sage, invoicing support, and providing general office assistance. This temporary role may become permanent after 12 weeks, with standard Mon-Fri hours and a start date in

Qualificações

• Experience in administration and office support.
• Familiarity with Sage and basic bookkeeping.
• Strong communication and numeracy skills.

Responsabilidades

• Manage sales orders, verify quotes, and update production/delivery schedules.
• Handle Sage-based purchasing and file invoices/POs for accounting.
• Answer phone and email inquiries; support MD and site management.
• May transition from temporary to permanent after 12 weeks.

Conhecimentos

Administration

Scanning

Filing

Ferramentas

Sage

Descrição da oferta de emprego

Core Purpose:

To provide seamless administrative support across sales, accounts, procurement, and daily office operations. This role bridges the gap between the customer, the factory floor and the finance department, ensuring orders are processed accurately and materials are sourced efficiently.

Key Responsibilities:

1. Sales & Order Management

• Proactive Growth: Contacting current and potential customers to secure business; researching and qualifying new leads for the sales team.
• Order Accuracy: "Sense-checking" quotes for errors before they reach the client; raising formal orders on the GT system.
• Production Liaison: Updating production and delivery schedules.
• Logistics: Booking external transport and preparing delivery schedules/dispatch notes for drivers.
• Reporting: Producing daily and monthly sales/invoicing reports for management.

2. Purchasing & Finance Support

• Procurement: Managing Sage-based purchasing (excluding bulk timber/ply) and administering "goods-in" against purchase invoices.
• Audit Trail: Scanning and filing invoices/POs for the Finance team; reconciling supplier statements and general book keeping.

3. General Administration

• Site Support: Acting as the first point of contact for phone and mail enquiries.
• Executive Assistance: Providing ad-hoc administrative support to the Managing Director and site management team.

Flexible to carrying out any other reasonable duties required.

This role is a Temporary position but may lead to a Permanent position for the right person after 12 weeks.

Person Specification:

• A collaborative working style and focus on best practice, simplified ways of working and effective processes.
• Enthusiastic support of initiatives including CSR, Quality, Continuous Improvement, LEAN, Recycling etc.
• Adaptability and flexibility in changeable situations due to workload fluctuations.
• Ideally some experience of health and safety and maintaining ISO accreditations but this could be trained.
• Excellent verbal and written communication skills plus good numeracy.

Monday to Friday 07.30-16.15 or 08.00-16.00

Ideally we are looking for someone to start on Monday 19th October 2026

Skills Required:

• Administration
• Sage
• Scanning
• Filing

Keywords:

• Administration
• Sage
• Scanning
• Filing