Sales & Operations Assistant

Trafalgar Releasing; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

Trafalgar Releasing is seeking an organised and detail‑oriented administrator to provide essential support across sales, production and finance. You will manage data, bookings, invoicing and reporting while collaborating with multiple teams in a fast-paced, creative environment.

The role requires strong IT skills, precision, and the ability to multitask and work independently or as part of a team. Prior experience with booking and billing systems is desirable.

Qualifications

• Experience in administrative support roles is essential.
• Any prior experience with booking and billing systems would be desirable.

Responsibilities

• Provide administrative support to Sales, Production and Finance teams.
• Maintain and update data within company systems, including booking, billing, reporting and contact management platforms.
• Support sales operations through booking administration, reporting, release calendar maintenance and general sales coordination.
• Assist with financial administration, including invoice processing, reconciliations, statement tracking and payer management.
• Prepare regular reports, presentations, meeting materials, agendas and minutes as required.
• Support the management and quality control of operational data, ensuring accuracy across systems and reports.
• Coordinate screening bookings, print dispatch activities and other release-related operational tasks.
• Assist with classification applications, distribution lists, technical coordination and other release support activities as required.
• Provide general administrative support across the business and contribute to departmental projects and process improvements.

Skills

Organisational skills

Attention to detail

Time management

Multitasking

Independent worker

Teamwork

Tools

Excel

Job description

About Trafalgar Releasing

Founded by Sir Howard Panterand Dame Rosemary Squirein 2017, Trafalgar Entertainmentis an award-winning global live-entertainment business, producing plays and musical, theatre and venue ownership and operations, live music and comedy, events and hospitality, Performing Arts education, ticketing, the distribution and filming of event cinema and TV live-streaming innovative content through Trafalgar Releasing Ltd (from David Tennant in Macbeth to Taylor Swift).

Trafalgar Entertainment is home to Trafalgar Theatres(with 23 venues in the UK, Sydney, London, and across the UK), including four London Theatres - Trafalgar Theatre, The Bridge Theatre, The Lightroom King's Crossand the new British Airways Theatre, Olympia.

We are passionate about entertainment, audiences, and the live experience and we value Creativity, Collaboration, Excellence and Respect.

About Trafalgar Releasing

Spanning both the film and music industries, Trafalgar Releasing is a market leader in the fast-growing event cinema world. Working with some of the biggest names in entertainment, such as BTS, BLACKPINK, Taylor Swift, Beyonce and Coldplay to name just a few, we are at the heart of an exciting sector connecting fans around the globe through worldwide cinema events. Trafalgar Releasing is a subsidiary of Trafalgar Entertainment.

Job Purpose

To support the sales and operations functions at Trafalgar Releasing by providing administrative support across sales, production and finance departments within the company as well as providing wider administrative support across the company as needed.

What we’re looking for

A highly organised, detail-oriented person who can support multiple dynamic teams. The successful applicant will be comfortable working with numbers, managing data, and supporting sales, production and finance functions in a fast-paced, creative environment. Experience in administrative support roles is essential. Any prior experience with Maccs booking and billing system would be a highly desirable addition.

• Confidence with IT systems particularly Excel and ability to learn new systems quickly
• Exceptional attention to detail
• Strong organisational and time management skills
• Ability to multitask and prioritise workload effectively
• Attention to detail and accuracy
• Ability to work independently and as part of a team

Main Duties

• Provide administrative support to the Sales, Production and Finance teams.
• Maintain and update data within company systems, including booking, billing, reporting and contact management platforms.
• Support sales operations through booking administration, reporting, release calendar maintenance and general sales coordination.
• Assist with financial administration, including invoice processing, reconciliations, statement tracking and payer management.
• Prepare regular reports, presentations, meeting materials, agendas and minutes as required.
• Support the management and quality control of operational data, ensuring accuracy across systems and reports.
• Coordinate screening bookings, print dispatch activities and other release-related operational tasks.
• Assist with classification applications, distribution lists, technical coordination and other release support activities as required.
• Provide general administrative support across the business and contribute to departmental projects and process improvements.

Additional Duties

• This is not an exhaustive list of duties. From time to time, you may be required to undertake alternative or additional duties commensurate with your skills, experience and capabilities.