Sales Office Co-ordinator (12 month FTC)

Confidential; Ipswich; On-site; GBP 22,000 - 28,000; Full time

Job summary

Polkadotfrog is seeking a proactive Sales Office Co-ordinator for our Ipswich HQ. This full-time role runs Monday to Friday, 9:00am–5:00pm, and focuses on supporting the sales office, handling quotations, orders and deliveries with accuracy.

You will build strong customer and supplier relationships, coordinate pricing and stock, and ensure KPIs and deadlines are met. The ideal candidate has admin or sales support experience, superb attention to detail and the ability to work both independently

Qualifications

• Previous experience in administration, customer service or sales support, ideally with order processing and invoicing experience.
• Exceptional attention to detail, accuracy and data validation skills.
• Strong organisational and communication skills, with the ability to prioritise workloads and meet deadlines.
• Proactive and solution-focused, with the ability to work independently and collaboratively in a fast-paced environment.
• Advanced Microsoft Office skills, particularly Excel, Word and Teams; knowledge of logistics, stock management and delivery coordination would be advantageous.

Responsibilities

• Prepare project quotations and process sales and purchase orders, ensuring accuracy and meeting customer deadlines.
• Prepare and check customer invoices, managing invoice queries, credit notes, returns and non-conformances.
• Build strong customer and supplier relationships, handling queries and resolving issues proactively.
• Coordinate pricing, stock availability and customer deliveries, working closely with internal departments to meet project timescales.
• Prioritise workloads to meet departmental KPIs, maintain effective communication and provide administrative support to the wider team.

Skills

Organisational skills

Communication skills

Attention to detail

Problem solving

Data validation

Tools

Excel

Word

Teams

Job description

Polkadotfrog are delighted to be supporting a successful, people-focused business with a strong reputation for quality, innovation and long-term career development, in their search for a proactive and detail-oriented Sales Office Co-ordinator to join their busy, customer-focused team at their Ipswich HQ working full-time Monday Friday, 9:00am 5:00pm.

As the Sales Office Co-ordinator, you ll play a key role in supporting the smooth running of the sales office, managing customer quotations and orders, coordinating deliveries and ensuring exceptional customer service throughout the project process. Working in a fast-paced, team-oriented environment, you ll take ownership of your workload, manage competing priorities and ensure departmental KPIs and project deadlines are consistently achieved.

This is an excellent opportunity for an experienced administrator or sales support professional who thrives under pressure, enjoys problem-solving and takes pride in delivering accurate, high-quality work.

Responsibilities as the Sales Office Co-ordinator:

• Prepare project quotations and process sales and purchase orders, ensuring accuracy and meeting customer deadlines.
• Prepare and check customer invoices, managing invoice queries, credit notes, returns and non-conformances.
• Build strong customer and supplier relationships, handling queries and resolving issues proactively.
• Coordinate pricing, stock availability and customer deliveries, working closely with internal departments to meet project timescales.
• Prioritise workloads to meet departmental KPIs, maintain effective communication and provide administrative support to the wider team.

The successful Sales Office Co-ordinator will have:

• Previous experience in administration, customer service or sales support, ideally with order processing and invoicing experience.
• Exceptional attention to detail, accuracy and data validation skills.
• Strong organisational and communication skills, with the ability to prioritise workloads and meet deadlines.
• Proactive and solution-focused, with the ability to work independently and collaboratively in a fast-paced environment.
• Advanced Microsoft Office skills, particularly Excel, Word and Teams; knowledge of logistics, stock management and delivery coordination would be advantageous.

You ll be joining a busy team where communication, accuracy and customer service are essential to success. This is a varied role offering the opportunity to make a tangible contribution to the customer experience and wider business, while developing your knowledge across sales administration, order processing and logistics.

If you re an organised and proactive administrator with excellent attention to detail and a passion for delivering outstanding customer service, we d love to hear from you.