Sales Coordinator

Confidential; Essex; On-site; GBP 28,000 - 35,000; Full time

Job summary

Confidential in Bishop's Stortford is seeking a confident and highly organised Sales Coordinator to join the sales department. You will monitor customer orders from entry to completion and delivery, acting as the customer's representative within the business.

You will work with the National Sales Manager and wider team, chasing information, coordinating with Purchasing and Planning, and ensuring departments communicate to meet delivery dates.

Qualifications

• Previous experience in order processing or a similar role.
• Excellent organisational and prioritisation skills.
• Confident and proactive personality.
• Ability to communicate effectively with people across a business.
• Strong attention to detail.

Responsibilities

• Monitor customer orders from entry through to completion and dispatch.
• Maintain an overview of current orders, deadlines and delivery dates.
• Liaise with National Sales Manager and sales team.
• Coordinate with Purchasing and Planning to confirm materials and timescales.
• Chase departments for information and updates to keep orders moving.
• Provide accurate and timely progress information to the sales team.
• Escalate issues that may affect delivery dates.
• Develop strong cross-department relationships and own outstanding actions.

Skills

Order processing

Communication

Organisational skills

Attention to detail

IT/ERP familiarity

Job description

Customer Order Coordinator / Sales Progress Coordinator

Bishop's Stortford

Salary: 28-35k Depending on experience

Monday to Thursday, 8:00am-5:15/5.30 pm

Friday, 8:00am-12:45pm - Friday afternoons off

We are recruiting for a confident and highly organised Sales Coordinator to join the sales department of a successful and well-established company based in Bishop's Stortford. Working closely with the National Sales Manager and the wider sales management team, you will take responsibility for monitoring customer orders from the point they are entered onto the system through to completion and delivery. This is not simply an administration position. You will become the customer's representative within the business, ensuring that every department involved in fulfilling an order is communicating, progressing its part of the process and working towards the agreed delivery date. You will need to be confident speaking to people at every level of the business and comfortable chasing for information, asking questions and following up until you receive a clear answer.

The Sales Coordinator Role

• Monitoring customer orders from entry through to completion and dispatch
• Maintaining a clear overview of current orders, deadlines and delivery dates
• Liaising closely with the National Sales Manager and wider sales management team
• Working with Purchasing and Parts to confirm that the required materials and components are available
• Liaising with Planning and Production to understand timescales and priorities
• Checking that orders are progressing in line with customers' expectations
• Identifying potential delays or problems at the earliest possible stage
• Chasing departments for information, updates and action
• Ensuring the sales team receives accurate and timely progress information
• Escalating issues where an order may not meet its agreed delivery date
• Bringing the relevant people together to resolve problems and keep orders moving
• Maintaining accurate records and updating internal systems
• Developing strong working relationships across every department
• Taking ownership of outstanding actions and following them through to completion
• Helping to improve communication between Sales and the operational areas of the business
• Direct contact with end customers to discuss order status

What We're Looking For in a Sales Coordinator

• Previous experience in order processing, order progression, sales coordination, production coordination or a similar role
• Excellent organisational and prioritisation skills
• A confident and proactive personality
• The ability to communicate effectively with people throughout a business
• The determination to chase outstanding information and achieve results
• A diplomatic but firm approach
• Strong attention to detail
• The ability to manage several orders, priorities and deadlines simultaneously
• A structured and methodical way of working
• Good general IT and administration skills
• The ability to identify potential problems before they affect the customer
• A strong sense of ownership and personal responsibility
• The confidence to work independently and use initiative

Some technical knowledge or previous experience within a manufacturing, engineering, automotive, parts or product-based environment would be helpful, although this is not essential. The right personality, attitude and ability to get things done are equally important. This is an excellent opportunity for someone who enjoys being at the centre of a business, communicating with different departments and making sure that customers receive what they have been promised. You will play a key role in keeping orders on track, improving internal communication and ensuring that the sales team always has an accurate understanding of each customer's order.