sales office administrator.

Polkadotfrog Ltd; Ipswich; Hybrid; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Hybrid working after probation

10% bonus and benefits

Job summary

Polkadotfrog Ltd is supporting a market-leading, family-run business in Ipswich to recruit a Sales Office Administrator. The role focuses on delivering high-quality administrative support to the wider sales function and contributing to data analysis and reporting.

The successful candidate will handle data entry, invoicing coordination, and updates to price lists, while maintaining strong cross-functional collaboration and meeting deadlines in a hybrid working setup after probation.

Qualifications

• Previous experience in a fast-paced administrative role supporting a sales team.
• Advanced computer literacy, with proficiency in Excel, PowerPoint and Word.
• Skilled in Excel Pivot Tables, VLOOKUPs, data analysis, and reporting.
• Proven ability to manage competing priorities while meeting KPIs and deadlines.

Responsibilities

• Gather and enter information into department spreadsheets/logs.
• Question and validate the data and identify patterns/trends.
• Prepare and analyse business data for presentation to relevant members of the business.
• General administrative duties to support the wider business and sales office team.
• Preparation of credits to manage internal non-conformances.
• Co-ordination of daily invoicing and month end processes.
• Co-ordinating price list and order & delivery guide updates.

Skills

Administrative support

Microsoft Excel

PowerPoint

Word

Pivot Tables

VLOOKUP

Data analysis

Reporting

Tools

Microsoft Excel

PowerPoint

Word

Job description

Ipswich - hybrid working offered after probation

£28,000 - £31,000 + 10% bonus and benefits

Polkadotfrog are delighted to be supporting a market leading, reputable family-run business in their search for a Sales Office Administrator.

As the Sales Office Administrator you will be a motivated team player, who likes to get involved and support colleagues during busy periods – someone who can take ownership and deliver quality administration support to the wider sales function.

Key Responsibilities for the Sales Office Administrator:

• Gathering and entering information into department spreadsheets/Logs
• Questioning and validation of the data and identification of patterns/trends
• Preparation & analysis of business data resulting in the creation and presentation to relevant members of the business
• General administrative duties to support the wider business and sales office team functions
• Preparation of credits to manage internal non-conformances
• Co-ordination of daily invoicing and month end processes
• Co-ordinating Price List and Order & Delivery guide updates

Experience required:

• Previous experience within a fast paced, administrative role, ideally supporting a sales team
• Advanced computer literacy, with proficiency in Microsoft Excel, PowerPoint, and Word
• Skilled in Excel, including Pivot Tables, VLOOKUPs, data analysis, and reporting
• Proven ability to manage competing priorities while consistently meeting KPIs and deadlines

At polkadotfrog, we are dedicated to ensuring both client and candidate satisfaction. We value inclusivity and welcome requests for reasonable adjustments, whether for accessibility or information in an alternative format.

Our Specialist Consultants bring expertise, passion, and dedication to delivering a professional, personalised, and quality service. Our mission is simple - To create positive relationships with all our clients and job seekers. To be known for honesty, being upfront and thoughtful to those hiring and those looking for a new job.