Sales Invoicing Assistant

TN United Kingdom; Leicester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Leicester is looking for an invoicing specialist to manage billing processes, ensure compliance with company policies, and collaborate with various departments. The role requires strong attention to detail and proficiency in MS Excel and Word.

Qualifications

• Previous experience in invoicing roles.
• Understanding of basic accounting principles.

Responsibilities

• Generate and issue invoices based on service agreements.
• Review invoices for completeness and accuracy.
• Monitor and manage receivables to ensure timely payments.

Skills

Communication

Teamwork

Attention to Detail

Excel

Word

Accounting Principles

Tools

GP MRP/ERP Systems

Job description

Job Description

This role involves preparing, processing, and maintaining invoices to ensure accurate and prompt billing. The position requires collaboration with various departments and adherence to company policies and regulations.

Key Responsibilities/Accountabilities

1. Invoice Preparation – Generate and issue invoices to customers based on service level agreements and sales orders.
2. Data Entry – Accurately enter invoice information into the accounting system.
3. Verify Transactions – Review invoices for completeness and accuracy, ensuring all necessary information is included.
4. Queries – Address and resolve discrepancies or disputes related to invoicing.
5. RMA – Manage repair and fault invoicing processes.
6. Customer Communication – Respond to queries and expedite the collection of overdue invoices.
7. Accounts Receivable Support – Monitor and manage receivables to ensure timely payments.
8. Reporting – Prepare and submit regular reports on invoicing status and activities.
9. Compliance – Ensure invoicing procedures comply with company policies and relevant regulations.
10. Collaboration – Work closely with other departments to ensure accurate billing and stock allocations.
11. Stock Counts – Assist with quarterly and incremental stock counts.
12. Additional Responsibilities – Support team objectives, work professionally, and contribute to a positive work environment.

Skills and Knowledge

• Proficiency in MS Excel and Word.
• Strong written and verbal communication skills.
• Meticulous and accurate in work approach.
• Team player with collaborative skills.
• Knowledge of GP MRP/ERP systems or similar.
• Previous experience in invoicing roles.
• Understanding of basic accounting principles and practices.