Sales Administrator

Confidential; Cardiff; On-site; GBP 17,000 - 29,000; Full time

Benefits offered by this job

Birthday off

Staff discounts

Training & development

Job summary

Confidential in Cardiff is seeking a Vehicle Sales Administrator to support order-to-delivery processes for our client’s multi-franchise dealership. The role offers a competitive salary and benefits within a long-standing, reputable business.

You will manage vehicle records, customer orders, invoicing, DVLA transactions, and liaise with the sales team to provide timely updates. Proficiency in MS Office and DMS systems is advantageous.

Qualifications

• Proven experience as a Vehicle Sales Administrator or similar role in motor trade.
• Strong organisational and communication skills.
• Proficient with Microsoft Office and Excel; experience with DMS systems (Kerridge/CDK preferred).
• Valid UK driving licence with minimal points (beneficial but not essential).
• Attention to detail and ability to deliver admin support.
• Willingness to undertake automotive sales admin training if required.

Responsibilities

• Oversee the progression of sold vehicles from order to delivery.
• Process customer orders, arrange fitment, raise PO's and manage delivery schedules.
• Organise vehicle presentation and stock preparation to deadlines.
• Maintain vehicle records including stock location and funding.
• Upload used vehicle details to advertising platforms.
• Raise and process vehicle sales invoices.
• Complete DVLA transactions; liaise with sales team for updates.
• Submit month-end deal files with complete documentation.

Skills

Organisational skills

Communication skills

Microsoft Office

Excel

DMS systems Kerridge/CDK

Tools

Kerridge

CDK

DMS systems

Job description

We are recruiting on behalf of our client, a prominent multi-franchise approved car dealer group based in Cardiff, for a Vehicle Sales Administrator. This is a fantastic opportunity for an experienced Sales Administrator seeking to develop their career within a reputable organisation operating for over 80 years. The role of Vehicle Sales Administrator offers a competitive salary of up to 29,120 per annum, depending on experience, coupled with excellent benefits.

Benefits:

• Up to 29,120 per annum salary
• 22 days annual holiday plus bank holidays and your birthday off
• Enhanced annual leave entitlement
• Staff purchase discounts
• Access to full manufacturer-accredited training and development schemes
• Ongoing career progression within a leading dealer group
• 40-hour work week, Monday to Friday, 8:30am-5:00pm
• Various additional company benefits (discussed upon application)

Duties as a Vehicle Sales Administrator will involve:

• Oversee the accurate and timely progression of sold vehicles from order to delivery
• Process customer orders, coordinating ancillary equipment fitment, raising purchase orders, and managing delivery schedules
• Organise preparation and presentation of vehicles in stock, ensuring deadlines are met
• Maintain up-to-date vehicle records, including stock location, funding, and auction compliance
• Upload used vehicle details to advertising platforms with precision
• Raise and process vehicle sales invoices
• Complete vehicle transactions via DVLA online systems
• Liaise with the sales team regarding vehicle progress and customer updates
• Submit completed deal files at month-end, ensuring all documentation is accurate and compliant

Requirements:

• Proven experience as a Vehicle Sales Administrator or within a similar administrative role in the motor trade or a related sector
• Strong organisational skills and excellent communication abilities
• Proficiency in Microsoft Office, Excel, and DMS systems (Kerridge/CDK experience preferred)
• A valid UK driving licence with minimal points (beneficial but not essential)
• Ability to deliver high levels of administrative support and attention to detail
• Willingness to undertake relevant automotive sales administration training if necessary