Safeguarding Administration Manager

Oxford University Hospitals NHS Foundation Trust; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking a Safeguarding Administration Manager to provide comprehensive administrative support to safeguarding services. This role is crucial in maintaining effective communication between various teams and ensuring the smooth operation of safeguarding activities, directly impacting patient care and safety.

Qualifications

• Formal education to at least degree standard or equivalent.
• Working experience of an electronic patient management system.
• Experience of working in a busy office environment.

Responsibilities

• Provide high-quality administrative support to safeguarding teams.
• Maintain liaison between Trust and community services.
• Organize and support all safeguarding services and child mortality activity.

Skills

Communication

Organizational Skills

Problem Solving

Education

Degree or equivalent

Safeguarding experience (2 years)

Tools

Electronic patient management system

Job description

Band 5 NurseandBand 2 Healthcare Support Workerrecruitment iscentralised, meaning when you apply you will be considered fora number of rolesacross the Trust. If you have any questions please email:[e-mail] .

Domestic,catering,porteringandmaintenance engineerservices at some of our hospitals are provided by our PFI partners. For these jobs, please seevacancies with our PFI partners .

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel .

Many of our recruitment programmes useValue Based Interviewingto identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visitwww.ouh.nhs.uk/about/vision-and-values

Job overview

We are #OneTeamOneOUH

Are you passionate about making a difference in the NHS? Do you excel in Estates support services tasks and thrive in dynamic environments? If so, we have exciting opportunities for you!

Within our Trust, we are committed to providing exceptional healthcare services to our community. As a cornerstone of the UK's healthcare system, we strive for excellence in every aspect of our operations. Join us in our mission to support and enhance our healthcare services.

Our Estates workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As an Estates staff within the Trust, you will play a crucial role in ensuring the smooth and efficient operation of our Estates operations across the hospital.

Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.

Main duties of the job

We have adopted a centralised hiring process for Estates support roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

This week are currently recruiting for the following Band 4 role across the organisation:

• Safeguarding Administration Manager - 37.5 hour per week

Key Responsibilities:

• To provide high-quality, comprehensive, and professional administrative support to the safeguarding and child mortality teams.
• To support the maintenance of a consistent level of liaison between the Oxford University Hospitals NHS Foundation Trust and the community which will include adult and children Social Care, Primary Care Support Services, Child Health, CDOP, BOB ICB, CQC (DoLS), and the MASH. This will require the post holder to work autonomously and as part of a team.
• To efficiently complete the assigned tasks and deal with all information in a sensitive, confidential manner.
• To assist in implementing any new or further systems to provide a highly functioning equitable service across Oxfordshire and out of area counties where required .
• To undertake audit and projects related to safeguarding and child mortality.

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Detailed job description and main responsibilities

The post holder will provide an effective comprehensive range of administration support and management of the safeguarding service that includes the Safeguarding Team, Safeguarding Liaison Service and Child Mortality Service team, being sensitive and maintaining a professional response to the challenging work required. This will require the use of excellent interpersonal and communication skills in dealing with patients, relatives, work colleagues and external agencies.

The post holder will have key responsibility to organise and support all safeguarding services and child mortality activity and Deprivation of Liberty Safeguards (DoLS); maintain activity data logs, support the child death process including minute taking and report writing and provide a central communication point for the Trust’s safeguarding and child mortality teams.

Person specification

Education/Qualifications

• Formal education to at least degree standard or equivalent, or at least 2 years safeguarding experience
• Working experience of an electronic patient management system and advanced IT skills

Experience

• Experience of Working in a busy office environment
• Proven ability to work as a member of a team
• Evidence of positive, problem-solving approach to work problems
• Evidence of positive, problem-solving approach to work problems

Skills, Knowledge and Abilities

• Competent use of computers and keyboard skills
• Excellent verbal and written communication skills, including face-to-face, email and telephone
• Ability to cope under pressure
• Ability to maintain confidentiality where necessary
• Adaptable and flexible to rapidly changing demands
• Good Organisational Skills and Attention to Detail

Personal Qualities

• Ability to work Autonomously
• Willingness to undertake further training

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. (Please note that shortlisting times vary when applying for a Medical position within the Trust). The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products.

No unsolicited recruitment agency telephone calls or emails.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Tracy Toohey Job title Head of Safeguarding Email address [e-mail]

If you have problems applying, contact

Address Corporate, Estates, ROE & SUWON
OUH Recruitment Team
Telephone [phone]

Domestic / catering / porteringservices at theJohn Radcliffe Hospitalare provided byMitie.

Domestic / catering / portering / maintenance engineerservices at theChurchill HospitalandNuffield Orthopaedic Centreare provided byG4S.

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