Executive Assistant to Head of Department and Head of Administration and Finance

TN United Kingdom; Oxford; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the Head of Department and Head of Administration and Finance in Oxford. This role offers a unique opportunity to develop professional skills in a highly ranked academic environment. Responsibilities include managing diaries, organizing meetings, and assisting with various departmental initiatives. The position provides benefits such as a contributory pension, 38 days of annual leave, and flexible working arrangements. The ideal candidate will possess excellent communication skills and experience in secretarial duties, contributing to a diverse and inclusive workplace culture.

Benefits

Contributory pension

38 days of annual leave

Childcare services

Flexible working arrangements

Qualifications

• Experience in administrative support and secretarial duties.
• Ability to manage diaries and organize meetings effectively.

Responsibilities

• Provide administrative support to the Head of Department.
• Manage diaries, organize meetings, and support culture projects.

Skills

Excellent communication skills

Secretarial duties experience

Event organization skills

Discretion

Task prioritization

Job description

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Executive Assistant to Head of Department and Head of Administration and Finance, Oxford

Client: University of Oxford

Location: Oxford, United Kingdom

Job Category: Finance

EU work permit required: Yes

Job Reference: 7c76b11f5c85

Job Views: 3

Posted: 08.05.2025

Expiry Date: 22.06.2025

Job Description:

The Department of Psychiatry at Warneford Hospital, Oxford, is seeking an Executive Assistant to support the Head of Department, Professor Belinda Lennox, and the Head of Administration and Finance, David Hyland. The role involves providing administrative and secretarial support, managing diaries, organizing meetings, supporting workplace culture activities, and assisting in various departmental initiatives. The position offers a chance to develop professional skills in a highly ranked academic environment, with benefits including a contributory pension, 38 days of annual leave, childcare services, flexible working arrangements, and more. The role is funded for three years and is based on-site, with options for part-time work. Responsibilities include diary management, meeting organization, supporting culture projects, and handling confidential matters. The ideal candidate will have excellent communication skills, experience in secretarial duties, discretion, event organization skills, and the ability to prioritize tasks effectively. The department values diversity and inclusivity, fostering a supportive work environment.