Residential Administrative Coordinator

Ministry of Justice; Birmingham; On-site; GBP 24,000 - 28,000; Full time

Job summary

The Ministry of Justice in the United Kingdom is seeking an administrative support officer to assist residential staff and units, maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational role with no line management responsibilities, requiring efficient document control, diary coordination, and liaison with stakeholders.

You will maintain records, handle communications, input requisitions to the finance database, prepare

Responsibilities

• Update Notice to Prisoners, Staff information Notice and Governors/Operational Order folders, making sure that a copy of the most recent documents are displayed on notice boards and remove when time expired
• Update the Cell Sharing Risk Assessment (CSRA) database and pass updated risk assessments to the wing manager
• Co-ordinates diaries / meetings for residential units and Head of Function
• Collate and update Personal Officer List on a weekly basis
• Act as a point of reference for the complaints process, log, allocate and distribute for responses on a daily basis and send reminders where necessary, to ensure deadlines are met
• Ensure the Black and Minority Ethnic (BME) figures are updated and returned to the Equality Team on a weekly basis
• Undertake other administrative tasks including:
• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

Job description

The Ministry of Justice in the United Kingdom is seeking an administrative support officer to assist residential staff and units, maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational role with no line management responsibilities, requiring efficient document control, diary coordination, and liaison with stakeholders.

You will maintain records, handle communications, input requisitions to the finance database, prepare