Reprographics Administrator/Receptionist

Plume, Maldon's Community Academy; Maldon; On-site; GBP 17,000 - 20,000; Full time

Job summary

The Plume Academy invites applications for a Reprographics Administrator/Receptionist on a permanent, term-time-only basis with inset days. The role supports the admin team with reception duties and prints across the academy, including newsletters and prospectus materials.

Hours are 32.5 per week, Monday to Friday 8:00am–3:00pm, with a 30-minute unpaid break. The starting salary is £18,464 per annum on the Support Staff Pay Scale, Band 2 Point 11, with progression after annual reviews.

Qualifications

• Efficient, flexible and well organised with a strong work ethic.
• Experience in administration and reception duties is desirable.

Responsibilities

• Manage workflow and operation of photocopiers and printers for all academy reprographics.
• Finishing work: folding, stapling, trimming and binding.
• Upkeep of records for card and PIN number systems used on photocopiers.
• Order stock for the department.
• Produce newsletters for website and In Touch when required.
• Produce posters/documents/prospectus and other booklets as needed.
• Weekly machine checks.
• Contact engineers as required.
• Manage main reception/switchboard.
• Provide cover for other reception staff as required.

Skills

Organised

Efficient

Reception duties

Tools

Photocopiers

Job description

Reprographics Administrator/Receptionist We are seeking to appoint a Reprographics Administrator/Receptionist on a permanent term time only basis plus inset effective immediately. The post offers an excellent opportunity to work in a strong administrative department in our highly successful academy. The core purpose of the role will be to provide support the admin team with reception duties and support all staff within the academy with printing needs. Personal Qualities The successful candidate will be efficient, flexible and well organised with a strong work ethic.

Main Duties:

• manage workflow and operation of photocopiers and printers for all academy reprographics
• finishing work, including folding, stapling, trimming and binding
• upkeep of records in respect of card and PIN number systems used on photocopiers
• order stock for the department
• when required, produce newsletter 'Plume News' for website and 'In Touch'
• produce posters/documents/prospectus and any other booklets as and when required
• weekly machine checks
• contact engineers as and when required
• manage main reception/switchboard
• to provide cover for other reception staff as and when required.

Remuneration and Working Time

The hours of work required for the role are 32.5 hours per week, Monday to Friday 8am to 3:00pm, term time only plus inset days, with 30-minute unpaid break. Annual salary will be in accordance with the Academy's Support Staff Pay Scale, which for appointment for a full-time post currently involves a salary of Band 2 Point 11 in the range of point 11-14 with an actual starting salary of £18,464 per annum. Salaries are reviewed by national negotiation with effect from 1st April each year. Progression through the pay scale is subject to an acceptable annual performance development review process.

Interviews are likely to take place the same week, however, early applicants may be taken through to interview sooner.

The Plume Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Appointment is subject to satisfactory references, medical clearance and an enhanced DBS check. The Plume Academy welcomes applications from those of all backgrounds, faiths and ethnic groups.

Closing Date: noon Monday, 28 September 2026