Repairs Administrator

Peace Recruitment Group Ltd; Clydebank; On-site; GBP 26,000 - 30,000; Part time

Job summary

Peace Recruitment Group Ltd seeks a temporary repairs administrator for 3-6 months. The role is part-time (Wed, Thu, Fri) with EVH grade 4 scale and a salary range of £26,000–£30,000 per year.

Day-to-day duties include handling repair calls, arranging inspections, processing work orders, liaising with contractors and utility companies, maintaining the asbestos register, and supporting invoicing and reception tasks as required.

Responsibilities

• Handle calls and enquiries relating to repairs and upkeep administrative tasks.
• Raise pre- or post-inspections for Maintenance Officers and coordinate their diaries for inspections.
• Process works orders through QL and communicate with customers about repair work and access arrangements.
• Liaise with utility companies and ensure asbestos register is kept up to date.
• Assist Repairs Assistant with processing invoices and related administrative duties.
• Assist the Housing team by logging repairs after inspections and monitoring voids with utilities and contractors.
• Provide reception support as needed and ensure contractors comply with the code of conduct; take minutes when required.

Job description

I am looking for a temporary staff for 3- 6 months on a part-time basis (Wednesday, Thursday, and Friday).

This will be an EVH grade 4 post of repairs admin (£26,000 -30,000)

Day to day reactive repairs

• Deal with calls and enquiries relating to repairs.
• Raise pre or post inspections for Maintenance Officers and utilise their diaries for dealing with technical inspections.
• Process works orders through QL.
• Correspond and communicate with customers regarding repair work, for example access arrangements.
• Communicate effectively with Contractors regarding jobs.
• Deliver letters.
• Liaise with utility companies.
• Assist with keeping Asbestos register up to date.
• Assist Repairs Assistant with the processing of invoices

Void Management

• Assist the Housing Team by logging repairs after inspections are carried out.
• Monitor progress of voids daily and liaise with utility companies regarding Gas/Electricity problems, contractors and Allocations Officer to ensure voids are processed efficiently.

Other Duties

• Assist with reception duties as and when required.
• Ensure contractors working in Association's properties work to the code of conduct.
• Attend training courses and participate in corporate activities and operation working groups as required by the Association.
• Taking minutes of meetings when required.