Remote Records Transfer & Archive Coordinator

HRS Talent Solutions; Slough; Remote; GBP 41,000 - 44,000; Full time

Job summary

HRS Talent Solutions is seeking an Office Administration Records Transfer Assistant for a remote role in the United Kingdom. The position focuses on traceability, preparing an Archive Transfer List, and verifying file references during approved transfers.

The candidate will compare lists to source files, flag discrepancies, and ensure adherence to the scope while maintaining a reliable audit trail. Training on the online storage system and file naming will be provided.

Qualifications

• Previous office administration or records experience helps but is not required.
• Clear communication and traceability are important in a remote role.
• Ability to follow established archive procedures without altering retention policy.

Responsibilities

• Prepare the Archive Transfer List and record each completed move.
• Compare the supplied list with the files in the source folder and note any missing or differently referenced items.
• Flag discrepancies and ask for clarification before moving items.
• Ensure transfers follow the defined scope and leave a usable audit trail.
• Update the transfer list with completed actions and any exceptions.
• Communicate clearly with colleagues about why an item did not transfer or where to find it.

Job description

HRS Talent Solutions is seeking an Office Administration Records Transfer Assistant for a remote role in the United Kingdom. The position focuses on traceability, preparing an Archive Transfer List, and verifying file references during approved transfers.

The candidate will compare lists to source files, flag discrepancies, and ensure adherence to the scope while maintaining a reliable audit trail. Training on the online storage system and file naming will be provided.