Records & Correspondence Coordinator

HRS Talent Solutions; Sheffield; On-site; GBP 27,000 - 29,000; Full time

Job summary

HRS Talent Solutions is seeking a detail‑minded Correspondence and Records Assistant for a full‑time, workplace‑based role in the United Kingdom. You will handle incoming correspondence, prepare replies, and ensure records are accurate and accessible, supporting efficient office operations.

The role emphasises careful filing, referencing, and timely follow‑ups. You will learn the office’s case categories, templates and filing process, with salary in the £26,500–£28,500 per year range and no

Responsibilities

• Sort incoming mail and electronic correspondence by subject and urgency.
• Register new items in the office's tracking system.
• Check that attachments are complete and legible.
• Draft standard acknowledgements and straightforward replies.
• Find earlier correspondence before passing a case to a colleague.
• Update the record when an answer or document is received.
• Prepare letters for checking, printing or secure electronic delivery.
• Follow up on unanswered items according to the office's timescales.

Job description

HRS Talent Solutions is seeking a detail‑minded Correspondence and Records Assistant for a full‑time, workplace‑based role in the United Kingdom. You will handle incoming correspondence, prepare replies, and ensure records are accurate and accessible, supporting efficient office operations.

The role emphasises careful filing, referencing, and timely follow‑ups. You will learn the office’s case categories, templates and filing process, with salary in the £26,500–£28,500 per year range and no